Chapters 9 and 10 of the Laws of 2001, which implements the Arbitration Awards between the State and PBA provides for the following general salary increases and other payments.

April 1, 1999 General Salary Increase

4 1/4% salary increase, rounded to the nearest dollar, for employees in Bargaining Units 07 and 17.
Payable 4/01/99
Revised 4/01/99 salary schedules, reflecting the 4 1/4% increases, are attached (Attachment A).

April 1, 2000 General Salary Increase

4 1/4% salary increase, rounded to the nearest dollar, for employees in Bargaining Units 07 and 17.*
Payable 3/30/00
Revised 4/01/00 salary schedules, reflecting the 4 1/4% increases, are attached (Attachment B).

* For Station Commanders (SG712) and Zone Sergeants (SG705), $750 added to the new 4/1/99 salary prior to the application of 4 1/4 % increase, effective 4/1/00, payable 3/30/00.

Location Pay

• The legislation provides an increase from $823 to $1,000 annually, effective 04/01/00, payable 3/30/00, for employees in NYC, Rockland, Westchester, Nassau and Suffolk Counties.
• Monroe County remains at $200 annually for eligible employees.

Supplemental Location Pay

The legislation provides for a new additional salary factor for full time annual salaried employees, effective 4/01/00, payable 3/30/00, in the following counties:

Premium Overtime

The legislation provides for an increase in Premium Overtime, effective 4/1/99, payable 4/1/99, and 4/1/00, payable 3/30/00, for employees in Bargaining Unit 17. The Revised Premium Overtime Schedules are attached.

The legislation provides for an increase in Command Pay, effective 4/1/99, payable 4/1/99, and 4/1/00, payable 3/30/00, for employees in Bargaining Unit 17. The Revised Command Pay Schedules are attached.

The legislation provides for an increase in Shift Pay (AS3) to $5.84, effective 4/01/99, payable 4/01/99, and to $6.09, effective 4/01/00, payable 3/30/00. Shift pay (AS4) is increased to $10.00, effective 4/01/99, payable 4/01/99, and to $10.43, effective 4/01/00, payable 3/30/00.

The legislation provides for an increase in Specialty Pay to $30.00 for employees in BU07 and to $35.00 for employees in BU17, effective 4/01/99, payable 4/01/99.

Longevity Compensation

The legislation provides for an additional 5 years of longevity compensation from 21 up to 25 years (BU07 $275 per year and BU17 $50 per year), effective 4/01/00, payable 3/30/00.

Additional Longevity Compensation

The legislation provides for an additional longevity compensation for commissioned officers, effective 4/01/00, payable 03/30/00 as follows:

After 5 years following appointment to the rank of Lieutenant or Technical Lieutenant $ 500
After 10 years following appointment to the rank of Lieutenant or Technical Lieutenant $ 1,000
After 10 years following appointment to the rank of Lieutenant or Technical Lieutenant $ 1,000

After payroll processing for pay period 2 lag is complete, OSC will automatically insert multiple rows in the Job Data panels to reflect the April 1999 and April 2000 salary increases for employees in Bargaining Units 07 and 17.

All employees whose salary is on step on the January 1999 salary chart will move to the corresponding step on the April 1999 salary chart and then to the corresponding step on the April 2000 salary chart. The step to step increases are:

Commissioned/Non-Commissioned Officer Unit/BU17

	1/1/99	4/1/99	3/30/00
Sgt/TcSgt	54,852	57,183	59,613
Sta Com	55,849	58,223	61,479
Zn Sgt	56,845	59,261	62,561
Fst/StSgt	60,604	63,180	65,865
Lt/TcLt	66,595	69,425	72,376
Lt BCI	67,953	70,841	73,852
Capt	71,203	74,229	77,384
Capt BCI	72,560	75,644	78,859
Major	76,089	79,323	82,694

Automatic Update of Employees’ Job Data Panels
OSC will automatically process salary increases for all employees in Bargaining Units 07 and 17 whose salary is on step on the January 1999 salary chart.

For employees who were active on 4/1/99 and/or 3/30/00, including those on a paid leave of absence (PLA), OSC will insert rows in the Job Data panels using the Action of Pay Rt Chg and the Reason Code CFS (Cor Fy Sal) to reflect the 4/1/99 and the 3/30/00 salary increases.

Additional rows will be inserted to update the salary on all subsequent rows on the employee’s Job Data panel using the Action of Pay Rt Chg and the Reason of CSL (Cor Sal), provided the employee remains in Bargaining Unit 07 or 17.

Employees Who Were Hired After the Effective Date of the Increases:
OSC will insert rows on the Job Data panel, commencing with the date of hire, to reflect the applicable salary increases. The Action of Pay Rt Chg and the Reason of CSL (Cor Sal) will be used, except for rows inserted effective 3/30/00. For this date, the Action of Pay Rt Chg, Reason of CFS (Cor Fy Sal) will be used.

Employees Who Were Inactive or on a Leave of Absence Without Pay:
For employees who were inactive or placed on a leave of absence without pay prior to, or commencing 4/1/99, and have returned to the payroll, OSC will apply the applicable increases commencing with the date the employee returned to the payroll.
For employees who were inactive or placed on a leave of absence without pay prior to, or commencing 4/1/99, and have returned to the payroll, OSC will apply the applicable increases commencing with the date the employee returned to the payroll.
For employees who became inactive or were placed on a leave of absence without pay after 4/1/99 and have not returned to the payroll, OSC will apply the applicable increase(s) and update all subsequent Job Data rows up to, and including, the effective date of the leave or removal action.

Automatic Increase in Location Pay:
OSC will automatically increase the Location Pay (LOC) amount on the existing 3/30/00 row on the Additional Pay panel to $1,000 for all employees whose location amount is $823.
For employees with a Location Pay row on the Additional Pay panel that is effective after 3/30/00 in the amount of $823, the earnings on the existing row will be increased to $1,000.

Automatic Increases in Premium Overtime for Commissioned/Non-Commissioned Officers in Bargaining Unit 17:
OSC will automatically increase the Premium Overtime (PRO) amount on the existing 4/1/99 row on the Additional Pay panel to the new 4/1/99 amount, based on the chart below.
For employees with a Premium Overtime (PRO) row on the Additional Pay panel that is effective between 4/1/99 and 3/30/00, the earnings on the existing row will be increased to the new amount.
OSC will automatically increase the Premium Overtime (PRO) row on the existing 3/30/00 row on the Additional Pay panel to the new 3/30/00 amount, based on the chart below.
For employees with a Premium Overtime (PRO) row on the Additional Pay panel that is effective after 3/30/00, the earnings on the existing row will be increased to the new amount.

Premium Overtime Amounts:

For eligible employees, the agency must insert a row on the Additional Pay panel to add Supplemental Location Pay, effective 3/30/00, using the new earn code SPL.

The new earn code ASL (Adjust Supplemental Location Comp) has also been established to report an adjustment of SPL earnings in the Additional Pay panel. This code must be used, in addition to the earn code SPL, when an employee is retroactively hired, rehired, or returned from leave without pay to report the amount of the retroactive SPL earnings. It is also used to adjust SPL earnings when SPL is added, changed, or ended mid-period and the employee did not have a status change.

New Earn Code SPL Procedures

The following are the procedures for adding the new earn code SPL:

Insert a new row on the Additional Pay panel.
Enter the earn code SPL in the Earnings Code field.
Enter the effective date 03/30/00 or later (date the employee became eligible for the earnings).
Enter the amount of the earnings in the Earnings field based on the amounts stated below.

Enter an Earn End Date if the employee is currently inactive, on a leave of absence without pay, or became ineligible to receive the earnings (e.g.: Bargaining Unit change, location change). The End Date must be the last date the employee is eligible to receive the earnings. If an employee has returned to the payroll, the earnings should be restarted effective the date the employee returned to the payroll.
Click the OK to Pay.
Save the transaction.

Additional Rows for SPL Earnings:

The agency must enter an additional row(s) on the Additional Pay panel for the earn code SPL if the employee went on a leave with pay and was reinstated to full pay, or vice versa, since becoming eligible to receive the earnings. The additional row is required to increase or decrease the system generated biweekly compensation rate for this earnings.

For eligible employees, the agency must insert a row on the Additional Pay panel to add Additional Longevity Compensation, effective 3/30/00, using the new earn code ADL.

The new earn code AAL (Adjust Additional Longevity) has also been established to report an adjustment of ADL earnings in the Additional Pay panel. This code must be used, in addition to the earn code ADL, when an employee is retroactively rehired or returned from leave without pay to report the amount of the retroactive ADL earnings. It is also used to adjust ADL earnings when ADL is added, changed, or ended mid-period and the employee did not have a status change.

New Earn Code Procedures:
The following are the procedures for adding the new earn code ADL:
Insert a new row on the Additional Pay panel.
Enter the earn code ADL in the Earnings Code field.
Enter the effective date 3/30/00 or later (date the employee became eligible for the earnings).
Enter the amount of the earnings in the Earnings field based on the amounts stated below:

Enter an Earn End Date if the employee is currently inactive, on a leave of absence without pay, or became ineligible to receive the earnings. The End Date must be the last date the employee is eligible to receive the earnings. If an employee has returned to the payroll, the earnings should be restarted effective the date the employee returned to the payroll.
Click OK to Pay.
Save the transaction.

Additional Rows for ADL Earnings
The agency must enter an additional row(s) on the Additional Pay panel for the earnings code ADL if the employee went on a leave with pay and was reinstated to full pay, or vice versa, since becoming eligible to receive the earnings. The additional row is required to increase or reduce the system generated biweekly compensation rate for this earnings.

Longevity Compensation (Bargaining Unit 07 and 17):

Longevity Compensation (LGC) is increasing, effective 3/30/00, as follows:
For eligible employees in Bargaining Unit 07 with service from 21 up to 25 years, the increase is $275 per year.
For eligible employees in Bargaining Unit 17 with service from 21 up to 25 years, the increase is $50.00 per year.

Since the agency is unable to correct the amount of the LGC earnings that currently exists on the Additional Pay panel, OSC will manually update the existing row(s) with the increased LGC amount.

The agency must identify and notify OSC of employees who are eligible for an increase in LGC earnings, the applicable effective date(s) (3/30/00 and/or a later date), and the new longevity amount. This list must be faxed to the Salary Determination Unit by the agency submission deadline for pay period 2.

For eligible employees, OSC will increase the LGC earnings on the Additional Pay panel in pay period 2 based on the information supplied.

The rates for the following earn codes reported in the Time Entry panel have been changed due to the increases in specialty pay and shift pay.

A new earn code SPC has been established for reporting Specialty Assignment Pay for employees in BU 17.

A new earn code SO3 has been established for reporting Specialty Overtime Adjustments for BU17.

Effective pay period 2, the agency may begin using this code in the Time Entry panel to report Specialty Assignment pay for eligible employees.

Procedures for reporting SPC in the Time Entry Panel:

Earnings that are reported using an override code, such as Regular Salary Override (RGO) and Overtime Override (OTO), will not be retroactively adjusted.

Earnings that are reported as a flat amount, such as Adjustment (ADJ), will not be retroactively adjusted.

Attached is a list of earn codes that must be adjusted by the agency. The procedure for reporting the agency calculated adjustment(s) is stated later in this Bulletin.

Retroactive Adjustments for Increased Earnings on the Additional Pay Panel:
The agency must submit the retroactive adjustment when the following conditions exist on the employee’s Additional Pay panel:
If the earn codes Adjust Location Pay (ALP), Adjust Longevity Compensation (ALG), Adjust Command Pay (ACM) or Adjust Premium Overtime (APO) were previously reported when an employee was retroactively Hired, Rehired, or Returned from Leave with no pay, the agency must calculate and report the adjustment of earnings.
If the earn codes Adjust Location (ALP), Adjust Longevity Compensation (ALG), Adjust Command Pay (ACM) or Adjust Premium Overtime (APO) were previously reported because the earnings was started or ended mid pay period, the agency must submit the adjustment of earnings. The system will automatically adjust LOC, COM, PRO, and LGC in full pay periods based on the employee’s status on the last day of the pay period.

Additional Instructions for Retroactive Adjustments:
The agency must calculate the retroactive adjustment when the following conditions exist in the employee’s record. OSC will assist the agency in identifying affected employees in pay period 2, so that the employee receives the correct adjustment.

RGS Previously Submitted as a Negative amount
The earn code RGS will be automatically adjusted. However, if the RGS is submitted as a negative amount, the system calculates the adjustment incorrectly. Therefore, the agency must calculate the appropriate adjustment and notify OSC of the corrected amount in pay period 2. OSC will correct the amount of the retroactive adjustment to reflect the appropriate amount of earnings.
RGS Previously Submitted Using Partial Days
The earn code RGS will be automatically adjusted based on full days only. For example, if 1.5 days was previously submitted, the system will adjust for 2 days. The agency must calculate the appropriate adjustment for all RGS earnings previously reported using partial days and notify OSC of the corrected amount in pay period 2. OSC will correct the amount of the retroactive adjustment to reflect the appropriate amount of earnings.
RGS Previously Submitted Using a Date Range that Exceeds the Number of Days Reported:
If the agency reported a date range that exceeded the number of days of RGS, the system will calculate the adjustment of earnings based on the number of work days within the date range. The agency must calculate the correct adjustment amount for the RGS earnings and notify OSC of the corrected amount in pay period 2. OSC will correct the amount of the retroactive adjustment to reflect the appropriate amount of earnings.
Earnings that will be adjusted automatically when the dates previously submitted overlap the effective date of a salary and/or additional pay increase:
If the earnings dates reported on a single line in a previous pay period on the Time Entry panel overlap the effective date of a salary or additional pay increase, the retroactive adjustment for the earnings will be calculated using the salary and/or the additional pay amount(s) in effect on the date reported as the Earn End date. The agency must calculate the retroactive adjustment when an earn code was previously submitted and the dates overlap the effective date of a salary and/or additional pay increase and notify OSC of the appropriate amount in pay period 2. OSC will correct the amount of the retroactive earnings.
The earn code OVP (overpayment) was reported in the Additional Pay panel since the effective date of an increase:
If the earn code OVP was reported to recover an overpayment since the effective date of an increase, the agency must calculate the retroactive adjustment and notify OSC of the appropriate amount in pay period 2. OSC will correct the amount of the retroactive earnings.
An AC230 was submitted to reduce earnings previously overpaid since the effective date of an increase:
In most cases, AC230's are not considered when automatic retroactive adjustments are calculated by the system. If an AC-230 was processed since effective date of the employee’s salary and additional pay increases, the agency must calculate the adjustment and notify OSC of the appropriate amount of the retroactive earnings in pay period 2.
Negative Retroactive Adjustment
Retroactive adjustments will be calculated based on the employee’s status since the effective date of the salary and additional pay increases. If an employee had a retroactive action reported on the Job Data panel or the Additional Pay panel since the effective date of the increases which resulted in an overpayment that was not recovered automatically by the system, the system will again attempt to try to recover the overpayment when the raise is processed. In many cases, the overpayment has already been recovered using the earn code OVP or by returning the check to OSC.

OSC will contact the agency in pay period 2 regarding all negative adjustments calculated by the system. The agency must notify OSC of the appropriate action.

* In lieu of comments, the agency may submit worksheets to OSC.

Note: Although not required, the agency may enter more than one AJR transaction if more than one earnings is being adjusted, provided the earnings begin and end dates are not the same.

The following Reveal reports will be available for agency review after the raise is processed in pay period 2.

Mass Salary Increase Exception Report (NHRP709)
This report will identify employees who did not receive an automatic increase. Fields on the report include EmplID, Employee Record#, Employee Name, Grade, Bargaining Unit, Pay Basis Code, part time percentage, and FTA Salary. The report will identify the reason the employee’s salary was not increased by identifying one of the following messages:

Position and job do not match
Salary below minimum
Salary off step

The agency must submit Pay Changes for eligible employees identified on the report with the messages identified below. Pay changes are also required for all rows on the employee’s Job Data panel that are subsequent to the effective dates of the increases.

For pay changes effective on the effective date of the general salary increases 4/1/99 and/or 3/30/00, the Reason Code is CFS. For pay changes effective on any other date, the reason code is CSL.

Salary Below Minimum or Salary Off Step:
The agency must review the Job Data records of these employees to determine the appropriate action. The employee’s salary may be below the minimum, off step, or the employee may be in an incorrect position. A Pay Change(s) or a Position Change(s) must be requested on the Job Action Request panel to increase the employee’s salary or, if the position is incorrect, the agency must move the employee into the appropriate position and increase the employee’s salary accordingly.

Position Data and Job Data Do Not Match:
The agency must review the Job Data records of these employees to determine the appropriate action. After the Position and Job Data records have been reconciled, pay changes must be requested to pay the appropriate salary increases.

Mass Additional Pay Report (NHRP703)
This report will identify all employees receiving an automatic increase for the earn code LOC, PRO, COM, SPS. Fields on this report include EmplId, Employee Record #, Employee Name, Earn Code, Grade, Sal Plan, Bargaining Unit, and Additional Pay amount.

Mass Salary Payment Report (NHRP704)
This report will identify all employees who received the automatic increases. The report will identify the employee’s last salary in an eligible bargaining unit that was automatically increased. Other fields on the report include EmplID, Employee Record #, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part- time Percentage, Action Reason, and Increment Code.

1. 00-SalaryIncr_CurrentRow427
2. 00-SalaryIncr_AllRows427

These queries include selected fields from the JOB table for employees eligible for a salary increase based on the terms of the contract.

The 00-SalaryIncr_CurrentRow427 is limited to the row with the most recent effective date and highest sequence number of the current row. 00-SalaryIncr_AllRows427 contains the same fields but includes all rows added to the JOB table as part of the mass salary increase program. It includes retroactive adjustments, where applicable.

3. 00-AddlPayIncr_CurrentRow427
4. 00-AddlPayIncr_AllRows427

These queries include selected fields from the Addl_Pay_Data table for those employees whose Additional Pay panel was affected by the terms of the contract.

00-AddlPayIncr_CurrentRow427 is limited to the current row. The 00-AddlPayIncr_AllRows427 includes all rows added to the Addl_Pay_Data table as part of the program.

All other questions regarding this bulletin should be directed to your auditor.

• Attachment A - April 1, 1999 Salary Schedule
• Attachment B - April 1, 2000 Salary Schedule
• Attachment C - Earn Codes