NYS Comptroller Seal  

Bureau of State Payroll Services

Date: November 13, 2002

Bulletin No. SP-63


Subject 2002 Uniform Allowance for State Police - Trooper Bargaining Unit 07
Purpose To explain OSC's automatic processing and agency Time Entry procedures.
Eligible Employees Employees in Bargaining Unit 07 who meet the eligibility criteria.
Effective Date Separate check dated December 4, 2002.
Specifics GOER has authorized the payment of this allowance in 2002.
Payment Amount and Eligibility Criteria The Uniform Allowance payment is $100 for eligible employees in the State Police - Troopers Unit (BU 07). To be eligible, such employees must:

Be active on the payroll in the State Police Trooper Unit (BU 07) on November 6, 2002.

Eligible full-time employees on Sick Leave at 50 percent pay on the eligibility date are entitled to the full payment.

Eligible employees on an approved leave without pay on the eligibility date are entitled to the payment provided they return to the payroll within one year of the eligibility date.

Exception: Those on military leave on November 6, 2002 as a result of the events of 9/11/01 are eligible for the payment immediately.

OSC Actions In payroll period 17L, OSC will automatically apply the $100 Uniform Allowance payment in the Time Entry panel for eligible employees who were active on the payroll November 20, 2002.
Agency Actions To Delete the Payment
For employees not due the automatic payment, the agency should delete the payment in payroll period 17L in the Time Entry panel. OSC will notify the agency when automatic processing is completed on Friday, November 22, 2002.

To Submit the Payment
To pay eligible employees who were not automatically paid by the system, including those on military leave due to the events of September 11, 2001, enter the following into the Time Entry panel:

Earnings Begin Date: 11/06/2002 (or date employee returned to payroll)
Earnings End Date: 11/06/2002 (or date employee returned to payroll)
Earn Code: UA3
Amount: $100.00
Miscellaneous Payment Information For any separate check payment, if an employee has an additional tax amount in his/her record, the additional tax will be deducted from both the regular check and the separate check.

The Uniform Allowance is not pensionable and is not included in the calculation of overtime.
Payroll Register and Employee's Paycheck The earn code UA3 and the amount paid will be displayed on the payroll register. The earnings description "Uniform Allowance Troopers" and the amount will be displayed on the employee's pay stub.

There will be no direct deposit for this payment.
Questions Questions about the Uniform Allowance payment may be directed to your payroll auditor.