|Date: May 6, 2003||Bulletin No. SP-66|
|Subject||April 2003 State Police BU 07 and BU 17 Arbitration Award Implementation|
|Purpose||To explain OSC's automatic processing and to provide agencies with instructions for payments and changes not processed automatically.|
|Affected Employees||Troopers in Bargaining Unit 07 and Commissioned and Non-Commissioned Officers in Bargaining Unit 17.|
|Effective 03/27/03, Paychecks dated 04/23/03.|
|Background||Pursuant to Chapter 22 of the Laws of 2003 which implements the Arbitration Award between New York State and the Police Benevolent Association that provide for Salary Increases and other payments for employees in Bargaining Units 07 and 17.|
Pay Period 1
Salary Increase (SAC): Effective
03/27/03:New Salary charts are in effect for Bargaining Unit (BU) 07
(Attachment A) and BU17 (Attachment B).OSC will insert a row in Job Data
using the Action/Reason codes of PAY (Pay Rate Change)/SAC (Salary Increase)
and increase salaries for all employees active on 03/27/03 per the attached
Cash Payment Awards: The agreement calls for Cash Payment Awards paid to eligible employees for active service (including those on Military Stipend) in employees' regular paycheck and are pensionable.
The Cash Payment Awards will be processed as follows:
Longevity Compensation Increase (LGC): Effective 03/27/03 There are new rates for Longevity Compensation (LGC) for BU-07 and BU-17.
Location Pay Increase (LOC): OSC will insert a row in the employees Additional Pay Panel using the Earnings code LOC for BU07 and Bu17 as follows:
NOTE - OSC will automatically
process retroactive adjustments for location pay as well as all earnings
based on the increased location pay, such as overtime or lost time.
Pay Period 2
Overtime Lump Sum Adjustment (OS1):
In Pay Period 2, OSC will calculate adjustments to overtime (OTA, OTO, OTT, WTO, WOT) for all overtime worked between 03/29/01 and 03/26/03 as follows:
The adjustment is pensionable and will be paid in the regular paycheck. OSC will insert a row in Time Entry with the Reason Code of OS1 stating the adjustment for each year. The Begin and End dates will be 03/27/02 and 03/26/03 or the last date in which the employee was in the eligible bargaining unit.
Pay Period 1
Salary Increases: Effective 03/27/03
The agency must request Salary Increases for employees in Gr-600 Trooper-Special positions per Budget Certificate. The Action/Reason codes of PAY (Pay Rate Change)/SAC (Salary Increase) should be used.
The following procedures must be used by the agency when reporting transactions in pay period 1:
Pay Period 2
Beginning pay period 2, for employees
who are on a Military Stipend (MLS) or a Leave Without Pay on the effective
date of the increase and who return from leave effective after 03/27/03, the
agency must submit the appropriate pay change, effective the date of return.
The Reason of CSL (Cor Sal) must be used.
The agency must also submit pay changes for eligible employees identified on the Mass Salary Increase Exception Report (NHRP709) with the messages identified below. Pay changes are also required for all rows on the employee's Job Data panel that are subsequent to the effective dates of the increase. For pay changes effective on the effective date of the Salary Increase 03/27/03, the reason code is CFS. For pay changes effective on any other date, the reason code is CSL.
Salary Below Minimum or Salary off Step:
The agency must review the Job Data records of these employees to determine the appropriate action. The employee's salary may be below the minimum, off step, or the employee may be in an incorrect position.
A Pay Change(s) or Position Change(s) must be requested on the Job Action Request panel to increase the employee's salary or, if the position is incorrect, the agency must move the employee into the appropriate position and increase the employee's salary accordingly.
Position Data and Job Data Do Not Match:
The agency must review the Job Data records of these employees to determine the appropriate action. After the Position and Job Data records have been reconciled, pay changes must be requested to pay the appropriate salary increase.
The following reveal reports will be
available for agency review after the raise is processed.
Mass Salary Increase Exception Report (NHRP709):
This report will identify employees who did not receive an automatic increase. Fields on the report include EmplID, Employee Record #, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-Time Percentage and FTA Salary. The report will identify the reason the employee's salary was not increased by identifying one of the following messages.
Mass Additional Pay Report
|Payroll Register and Employee's Check/Advice||
The earn codes CPA, CPC, CPN, and OS1
and the amount will be displayed on the payroll register. The following earn
code descriptions and amounts will appear on the employee's paycheck or
Questions about Salary Increases may be referred to the Salary Determinations mailbox.
All other questions may be referred to the payroll auditor.
A - BU-07 Salary Schedule Grade 701
Attachment B - BU-17 Salary Chart