|Date: July 27, 2004||Bulletin No. SU-101|
1% Discretionary Salary Increase for SUNY Professional Services Unit
|Purpose||To inform agencies of OSC's automatic processing and to provide agencies with procedures for submitting actions in pay periods in which the automatic Salary Increases will be applied.|
|Affected Employees||SUNY Professional Services employees in Bargaining Unit 08.|
|Background||Chapter 137 of the Laws of 2004 implements agreements between the State of New York and United University Professionals and provides for a general Salary Increase.|
|Contract Provisions, Eligibility Criteria||
2004 1% Discretionary Increase
The legislation provides for a 1% Salary Increase for employees in salaried and hourly positions who are Active or on a Paid Leave of Absence.
After payroll processing is completed by OSC for the pay period in which each raise will be processed (Pay Period 9L for Pay Basis Codes ANN and CYF , Pay Period 11L for Pay Basis Codes 21P and CYP , and Period 12L for Pay Basis Code CAL ), and OSC has applied the 2.5% Salary Increase as stated in Payroll Bulletin SU-100, OSC will automatically apply the 1% Increase to the employee's 6/30/04 salary rate (rounded to the nearest dollar).
The Action/Reason of Pay Rt Chg/SIC (Salary Increase) will be used.
A row will be inserted on the employee's Job Data page to reflect the increased rate, provided the eligible employee meets all the criteria defined below:
CAL employees who are terminated, retired, or on a Leave Without Pay on 9/01/04 are not eligible for the raise and therefore will not receive an automatic increase.
If OSC applies an automatic increase and there is a row in the employee's Job Data record that is effective after the effective date of the increase and has the same Pay Basis Code and Bargaining Unit, OSC will automatically update the subsequent rows, adding the amount of the 1% 6/30/04 raise, by inserting an additional Pay Rt Chg action to reflect the increased salary.
The agency must submit the Salary Increase when certain conditions exist in the employee's Job Data record.
Note: The agency must submit separate rows for the 2.5% and 1% Salary Increases that are paid on the same date.
Changes, Positions Changes and Transfers entered in the pay period that
a raise is processed for an employee who is scheduled to automatically
receive the raise must not have the
raise included in the submitted Pay Rate.
the raise eligible employee's Job Data record does not match the corresponding
Position Data page, OSC will not apply an automatic Salary Increase.
The agency must resolve the Position and Job Data discrepancy
and then submit the Salary Increase using the Action/Reason of Pay
Rt Chg/CSL (Cor Sal) and the appropriate effective
|Employees Who Are Changing Pay Baisis Codes-Pay Period 11 and 12||
For employees who are changing Pay Basis Codes, the agency must follow the following procedures as stated in Payroll Bulletin Number SU-100:
employees whose Pay Basis Code is changing from 21P
to CAL in Pay Periods
11 and 12, the agency must:
For information regarding Retroactive Processing, refer to Payroll Bulletin SU-100.
|Control D Reports||
The following Control D Reports will be available for agency review after the automatic increases are applied. All reports will be sorted by agency code and then by employee name in alphabetical order.
Mass Salary Payment Report (NHRP704)
This report will identify all employees who received the automatic Salary Increases. The report will identify the employee's last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include Emplid, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code.
Mass Salary Increase Exception Report (NHRP709)
This report will identify employees who did not receive an automatic Salary Increase. Fields on the report include Emplid, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage and Salary. The report identifies the reason the employee's salary was not increased with the message “Position and Job do not match.”
|Questions||Questions about this bulletin may be directed to the Payroll Audit mailbox.|