|Date: August 11, 2004||Bulletin No. SU-103|
|Subject||SUNY Management Confidential (BU-13) Discretionary Increases|
|Purpose||To provide instructions to agencies for processing M/C Discretionary Increases.|
|SUNY M/C employees in Bargaining Unit 13.|
|Background||Chapter 103 of the Laws of 2004, which implements the agreement between the State and various bargaining units, provides for Discretionary Increases for Management/ Confidential (BU13) employees.|
|Payments may be submitted beginning in Administration Pay Period 10 (Lag), checks dated 8/25/04.|
|Contract Provisions and Eligibility Criteria||
Chapter 103 of the Laws of 2004 provides for a 2.5% Discretionary Increase for certain employees in Bargaining Unit 13 effective 4/01/04 (payable 3/25/04) and a 1% Discretionary Increase effective 7/01/04.
2.5% Discretionary Increase Eligibility Criteria
* The eligibility dates for the 2.5% Discretionary Increase are 3/31/04 and 7/29/04, regardless of when the transactions are submitted.
1% Discretionary Increase Eligibility Criteria
** The eligibility dates for the 1% Discretionary Increase are 6/30/04 and 7/29/04, regardless of when the transactions are submitted.
Agencies will be required to complete M/C Discretionary Salary Increase rosters in EmpliD order. The roster must be signed by the College President and forwarded to SUNY System Administration.
All Discretionary Increases must be entered manually.
To process the 2.5% Increase for eligible employees, agencies must submit a Job Action Request transaction using the Action/Reason of Pay Rt Chg/CFS (Cor Fy Sal) and the effective date of 3/25/04.
To process the 1% Increase for eligible employees, agencies must submit a Job Action Request transaction using the Action/Reason of Pay Rt Chg/SIC (Salary Increase) and the effective date of 7/01/04.
Agencies must submit Pay Change transactions using the Action/Reason of Pay Rt Chg/CSL (Correct Salary) to update any subsequent rows that appear on the employee's Job Data record provided the employee remained in an eligible bargaining unit.
Automatic Retroactive Processing
OSC will automatically calculate retroactive payments resulting from the 3/25/04 Salary Increase and the 7/01/04 Salary Increase for eligible employees. Automatic retroactive payments will be processed for certain earnings such as overtime and holiday pay reported on the Time Entry page.
For eligible employees who have worked in more than one agency since the effective date of the Increases, all retroactive adjustments will be paid in the most current agency provided the employee was paid by all agencies using the same Employee Record Number.
For eligible employees who have worked in more than one agency and have been paid from more than one Employee Record Number since the effective date of the Increases, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency, on the appropriate pay cycle, under each Employee Record Number.
Agency Actions: Retroactive Processing
Retroactive adjustments will be automatically calculated based on the increased salaries. Time Entry Earn Codes that are calculated based on an employee's salary rate, such as overtime (OTA), will be automatically adjusted.
Time Entry earnings that are reported as an amount such as ADJ , FEE or RGO (Regular Salary Override) will not be retroactively adjusted.
Agencies must calculate and submit the adjustments on the Time Entry page using the Earn Code AJR (Adjust Raise).
For example, if an Overpayment has been recovered via AC230 or through an OVP on Additional Pay, the system will try to recover the money again; therefore, the retroactive adjustment must be turned off. If an OVP is ongoing, the retroactive adjustment may need to be turned off and the earnings on the OVP row may need to be increased.
|Agency Procedure: Reporting Adjustments in the Time Entry Page||
Agencies must use Earn Code AJR (Adjust Raise) on the Time Entry page to report all retroactive changes due to the implementation of the salary and additional pay increases.
Earnings Code: AJR
Earns Begin Date: First Date of adjustment
Earns End Date: Last Date of adjustment
Amount: Amount to be adjusted
Comments: Enter explanation of adjustment
|Questions||Questions regarding this bulletin may be directed to the Payroll Audit mailbox.|