|Date: August 24, 2004||Bulletin No. SU-105|
|Purpose||To explain OSC's automatic processing and agency procedures.|
|Affected Employees||SUNY Employees in 21P and CAL positions.|
|Effective 8/12/2004, checks dated 9/8/04.|
|Eligibility||Employees in 21P Positions as of 8/12/04 and CAL Positions as of 9/1/04.|
|OSC Actions in Pay Period 11L||
Automatic Restoration of Contract Pay
After the payroll is audited for Pay Period 11L, OSC will automatically insert a row on the Contract Pay page for the 2004-2005 semesters for employees who, as of 8/12/04, have:
The contract begin date is 8/12/04 and the end date is 6/1/05.
Automatic Population of Contract Pay Page
The Contract Pay page will be automatically populated for employees who have been hired, rehired, or had a position change with an effective date of 8/12/04 and after.
Note: If the employee already has a row on the Contract Pay page effective 8/12/04, OSC will not automatically insert a row.
Automatic Restoration of Additional Pay
After the payroll is audited for Pay Period 11L, OSC will automatically insert a row on the Additional Pay page for the 2004-2005 semesters for employees who, as of 8/12/04, have:
The effective date is 8/12/04 and the end date is 6/1/05.
|Raise Processing For 21Ps and CALs||
For information regarding the raise processing for 21P s and CAL s, please refer to Payroll Bulletin No. SU-100 for the 2.5% Salary Increase and to Payroll Bulletin No. SU-101 for the 1% Discretionary Salary Increase.
Note: For employees who are in the same Pay Basis Code on 6/30/04 and 8/12/04 for 21P s and CYP s and 6/30/04, 8/26/04 and 9/1/04 for CAL s, do not include the amount of the raise in any row added for the effective date of the raise.
|Agency Actions - Termination of Summer Session Employees||
Termination of 21P/CAL Employees Who Worked Summer Session in a Different Agency
Employees who worked Summer Session in another agency must be terminated in the agency where the Summer Session was worked.
Termination of 21P/CAL Employees Not Returning for the Fall Semester
Terminate 21P employees with the effective date of 8/12/04.
Terminate CAL employees with the effective date of 9/1/04.
Termination of Newly Appointed Summer Session Employees Who Are Not Working the Fall Semester
Terminate these employees after their Summer Session is completed.
Agency Actions in Period 11L for21Ps and 12L for CALs
Pay Basis Code Changes
If an employee elects to change their obligation
(21P to CAL or CAL to 21P), the agency must ensure that the position reflects the correct Pay Basis Code.
21P to CAL
CAL to 21P -Pay Period 11L
Note: OSC will automatically populate the new contract row on the Contract Pay page.
|Reporting Retroactive Changes in Pay Basis Code||
Retroactive Change in Pay Basis Code
21P to CAL
Note: In most cases the amount paid as a 21P Contract Pay employee will exceed the CAL earnings.
CAL to 21P
Note: The contract pay page will be automatically populated when the position change is approved and inserted into Job Data.
Note: The system will automatically populate the Contract Pay page when the position change is inserted on the Job Data page.
Note: The regular and Additional Pay earnings previously paid as a CAL will be automatically deducted from the 21P earnings due.
|Deductions for 21P Employees Who Worked Summer Session||Agencies must restart tax-sheltered annuities, federated funds, maintenance (taxable and non-taxable), and union insurance deductions effective 8/12/04 for employees who worked Summer Session.|
When Agencies Must EnterAdditional Pay Information in Pay Period 11L
Prevention of Automatic Restoration of Additional Pay Earnings
|Automatic Population of Contract Pay Page after Pay Period 11L||For all 21P employees hired, rehired, or concurrently hired after 8/12/04, the system will automatically populate the Contract Pay page. Refer to Payroll Bulletin No. 410 .|
|Agency Actions for processing CYP Employees||Submit Contract Dates at all times for all CYP employees and start any Additional Pays (ex. Location Pay) that are necessary.|
|Questions||Questions regarding this bulletin may be directed to the Payroll Audit mailbox.|