Subject
|
April 1, 2005 Salary Increase and Ratification Bonus for 2004
for Employees in the Graduate Student Employees Union (GSEU)
|
Purpose
|
To inform agencies of OSC’s automatic processing and to
provide instructions for processing adjustments and changes.
|
Affected Employees
|
Graduate Student Employees in Bargaining Unit 28.
|
Effective Date(s)
|
Paychecks dated 6/1/05, Administration PP3L.
|
Background
|
The 2005 agreement between the State of New York and the Graduate
Student Employees Union (GSEU) provides for a 2.5% raise and a
Cash Lump Sum Payment of $500.00 for employees on Full Assistantships
and $250.00 for employees on less than Full Assistantships.
|
Contract Provisions and Eligibility Criteria
|
April 1, 2005 General Salary Increase
The legislation provides for a 2.5% Salary Increase effective 4/7/05
for employees in Bargaining Unit 28. The increase is calculated based
on the employee’s March 31, 2005 salary rate. The amount calculated
will be rounded to the next whole dollar and then added to the salary
in effect on April 7, 2005. To be eligible for the Salary Increase,
an employee must have been Active in Bargaining Unit 28 on March 31,
2005.
Cash Lump Sum Payment
The legislation provides for a Cash Lump Sum Payment of $500.00 for Full
Assistantships (employees whose part-time percentage is 50%) and $250.00
for less than Full Assistantships (employees whose part-time percentage
is less than 50%). To be eligible for the Cash Lump Sum Payment, an
employee needs to be Active on the contract ratification date of 3/24/05
and also Active on the payroll in the previous semester.
|
OSC Actions
|
For Processing the April 1, 2005 General
Salary Increase:
After payroll processing for Pay Period 3 is completed, OSC will automatically
insert rows in the Job Data page effective April 7, 2005 for the Salary
Increase. The Action/Reason codes of PAY/SAC (Pay Rate
Change/Mass Salary Increase) will be used.
OSC will not automatically process the Salary Increase for employees
who have Job Data rows effective April 1, 2005 to April 6, 2005.
A listing of these employees will be provided to agencies.
All Job Data rows that are subsequent to April 7, 2005 will
also be updated with the Action/Reason codes of PAY/CSL (Pay
Rate Change/Correct Salary) using the same method of calculation,
provided the employee is still in Bargaining Unit 28.
For Processing the Cash Lump Sum Payment
OSC will insert a row in Time Entry for all eligible employees to pay
the Cash Lump Sum Payment using:
| Earn Code: |
RBP, XAI, YAI,
or ZAI |
| Earnings Begin Date: |
3/24/05 |
| Earnings End Date: |
3/24/05 |
| Amount: |
$500.00 or $250.00 whichever is applicable |
OSC will provide a listing of all employees receiving the Cash
Lump Sum Payment for agency review and adjustment as soon as
possible.
OSC will provide a listing of all employees receiving the Cash
Lump Sum Payment after the payment is processed.
|
Agency Actions
|
Agencies must use the pre-raise salary when requesting
Pay Changes, Position Changes and Transfer Actions
in Pay Period 3L.
Agencies must enter rows for employees who
become Active after March 31, 2005.
Cash Lump Sum Payments that must be
entered by the Agency:
- Employees whose eligibility criteria for
the Cash Lump Sum Payment is in two different
record numbers in PayServ.
- Employees who were employed by the Research
Foundation in the fall and are Active on
the State payroll for the spring semester,
per the side letter “Review of Lump
Sum Eligibility” dated February 14,
2005.
The agency must enter the transaction in the
Time Entry page as follows:
| Earn Code: |
RBP, XAI, YAI,
or ZAI |
| Earnings Begin Date: |
3/24/05 |
| Earnings End Date: |
3/24/05 |
| Amount: |
$500.00 or $250.00 whichever is applicable |
|
Control-D Reports
|
The following Control-D Report will be available
after processing of the automatic increase:
NHRP704 Mass Salary Payment Report
This report identifies all employees who received the General Salary
Increase. The report identifies the employee’s increased salary,
EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit,
Pay Basis Code, Part-time Percentage, and Action Reason.
|
Dues/Agency Shop Fees
|
Based on a request from the Communication Workers
of America union, the Cash Lump Sum Payment will
be included in the calculations of Union Dues/Agency
Shop Fees.
|
Payroll Register and Employee Paycheck/Advice
|
The Earn Code RBP, XAI, YAI,
or ZAI and the amount will be
displayed on the payroll register and the employee’s
paycheck stub or direct deposit advice.
|
Questions
|
Questions about these payments may be directed
to SUNY System Administration.
Payroll related questions may be directed to
your Payroll Auditor.
|
