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Date: June 30, 2005 | Bulletin Number: SU-114 |
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Subject |
2.75% Salary Increase for SUNY Professional Services
Unit |
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Purpose |
To inform agencies of OSC's automatic processing and to
provide agencies with procedures for submitting actions in pay periods
in which the automatic Salary Increases will be applied. |
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Affected Employees |
SUNY Professional Services employees in Bargaining Unit
08. |
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Background |
Chapter 137 of the Laws of 2004 implements agreements between the
State of New York and United University Professions and provides for
general salary and other increases. |
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Effective Date(s) |
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Contract Provisions, Eligibility Criteria and Minimum Salary Rates |
2005 General Salary Increase The legislation provides for a 2.75% Salary Increase for employees in salaried and hourly positions who are Active or on a Paid Leave of Absence.
Location Pay Mid-Hudson Location Pay Minimum Basic Annual Salary Rates
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OSC Actions: Automatic Update of Rows on Job Data and Additional Pay Pages |
2.75% Salary Increase
After payroll processing is completed by OSC for the pay period in which each raise will be processed (Pay Period 7L for Pay Basis Codes ANN and CYF, Pay Period 11L for Pay Basis Codes 21P and CYP, and Pay Period 11L for Pay Basis Code CAL), OSC will automatically apply the 2.75% increase to the employee’s 6/30/05 salary rate (rounded to the nearest dollar). The effective date of the automatic increase will be based on the employee's Pay Basis Code, as defined above. A row will be inserted on the employee's Job Data page using the Action/Reason of Pay Rt Chg/SAC (Mass Salary Increase) to reflect the increased rate, provided the eligible employee meets all the criteria defined below:
CAL employees who are terminated, retired, or on Leave Without Pay on 9/01/05 are not eligible for the raise and therefore will not receive an automatic increase. If OSC applies an automatic increase and there is a row in the employee’s Job Data record that is effective after the effective date of the increase and has the same Pay Basis Code and bargaining unit, OSC will automatically update the subsequent rows, using the Action/Reason codes of PAY/CSL (Pay Rate Change/Correct Salary), and adding the amount of the 2.75% raise of the 6/30/05 salary, by inserting an additional Pay Rt Chg action to reflect the increased salary. Location Pay OSC will automatically increase eligible employees’ Location Pay (LOC) on the Additional Pay page from $1230.00 to $1264.00:
OSC will automatically increase eligible employees’ Mid-Hudson Location Pay (LMH) on the Additional Pay page from $615.00 to $632.00:
Transactions processed automatically will appear on the NHRP520, Daily
Outbound Transaction file. |
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Agency Actions |
The agency must submit the 2.75% Salary Increase when certain conditions
exist in the employee's Job Data record.
Pay Changes, Positions Changes and Transfers entered in the pay period that a raise is processed for an employee who is scheduled to automatically receive the raise must not have the raise included in the submitted Pay Rate. If the raise-eligible employee's Job Data record does not match the corresponding Position Data page, OSC will not apply an automatic Salary Increase. The agency must resolve the Position and Job Data discrepancy and then submit the Salary Increase using the Action/Reason of Pay Rt Chg/CFS (Cor Fy Sal) and the appropriate effective date. The agency must submit the Salary Increase if a raise-eligible employee
was on Leave Without Pay on 6/30/05 and subsequently returns from Leave
on or after the effective date of a Salary Increase. In addition to
reporting the Return from Leave action, the agency must submit a Pay
Rt Chg using the Reason of CFS (Cor Fy Sal),
effective the date of the return from Leave. For employees with Pay Basis Code of BIW, the agency
must submit the Salary Increase for eligible employees on the appropriate
effective date based on the employee’s obligation. The Action/Reason
of Pay Rt Chg/SIC (Sal Incr) must be requested on the
Job Action Request page. For eligible employees with Pay Basis Code of FEE, no pay change is required on the Job Action Request page. However, the agency must calculate the earnings submitted in the Time Entry page using the increased rate, commencing with the effective date of the increase. For eligible employees in the CYP Pay Basis Code,
agencies must restart the Location Pay or Mid-Hudson Location Pay at
the new rate effective at the beginning of their contract. |
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Control-D Reports |
The following Control-D Reports will be available for agency review
after the automatic increases are applied. All reports
will be sorted by agency code and then by employee name in alphabetical
order.
Mass Salary Additional Pay Report (NHRP703) This report identifies all employees receiving an automatic increase for Location Pay (LOC), Location Mid-Hudson (LMH), Inconvenience Pay (IPF) and Inconvenience Pay Partial (IPP). Fields on this report include Emplid, Employee Record Number, Employee Name, Earn Code, Grade, Salary Plan, Bargaining Unit, and Additional Pay Amount. Mass Salary Payment Report (NHRP704) This report will identify all employees who received the automatic Salary Increase. The report will identify the employee's last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include Emplid, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part Time Percentage, Action Reason and Increment Code. Mass Salary Increase Exception Report (NHRP709) This report will identify employees who did not receive an automatic
Salary Increase. Fields on the report include Emplid, Employee Record
Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part
Time Percentage and Salary. The report identifies the reason the employee’s
salary was not increased with the message “Position and Job do
not match.” |
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Questions |
Questions concerning these increases should be directed to SUNY System Administration. Questions regarding this bulletin may be directed to the Payroll Audit
mailbox. |
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