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Date: October 11, 2005 Bulletin Number: SU-119
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Subject
SUNY Downstate Location Stipend for GSEU Represented Employees

Purpose
To explain agency Time Entry procedures.
Affected Employees
SUNY GSEU represented employees in Bargaining Unit 28 who meet the eligibility criteria.
Effective Date(s)
2005 Fall semester payments may be submitted in Pay Period 14, paychecks dated November 2, 2005.

2006 Spring semester payments may be submitted in Pay Period 26, paychecks dated April 19, 2006.

Background
Pursuant to Article 5.16 of the 2003-2007 Agreement between the State of New York and Graduate Students Employees Union (GSEU) which provides a Downstate Location Stipend to eligible GSEU employees.
Eligibility Criteria
Employees in Bargaining Unit 28 who are Active on the payroll or on a Paid Leave of Absence at the time of the payments and whose actual work station is located in New York City or in the counties of Nassau, Suffolk, Rockland or Westchester are entitled to the payments from the Downstate Location Fund. The payment amount is based on the campus's allocation and current eligible GSEU employees.

Downstate Location Stipend payments may be made to eligible GSEU employees in the following agencies:

28059 Stony Brook-Lag
28109 HSC-Brooklyn-Lag
28269 Purchase-Lag
28589 Optometry-Lag

Employees on a Leave of Absence Without Pay at the time of payment are not eligible for the payments.

Agency Actions
Location Stipend payments must be entered on the Time Entry page using the following procedure:

For the Fall 2005 semester payment:
  • Earnings Code:
LOS (Location Stipend), (XLS, YLS or ZLS for Non Resident Aliens)
  • Earnings Begin Date:
10/19/05
  • Earnings End Date:
10/19/05
  • Amount:
Applicable amount

For the Spring 2006 semester payment:
  • Earnings Code:
LOS (Location Stipend), ( XLS, YLS or ZLS for Non Resident Aliens)
  • Earnings Begin Date:
04/05/06
  • Earnings End Date:
04/05/06
  • Amount:
Applicable amount
Payroll Register and Employee Paycheck/Advice
The Earn Code LOS and the amount paid will be displayed on the payroll register. The earnings description “Location Stipend” and the amount will appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions about eligibility should be directed to SUNY System Administration. Payroll-related questions may be directed to your OSC Payroll Auditor.