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Date:May 15, 2008
Bulletin Number: SU-144
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Subject

SUNY Discretionary Lump Sum Payments (DLP and DLS) for Fall 2007 and Spring 2008

Purpose

To provide instructions for processing Discretionary Lump Sum Payments.

Affected Employees

Active employees in Bargaining Unit 08 with the following Pay Basis Codes: 21P, ANN, BIW, CAL, CYF and CYP.

Background

Pursuant to the MOU Side Letter dated August 5, 1998 between UUP, GOER and OSC, certain employees who were part-time during the 1996 academic year may receive Discretionary Lump Sum Payments.

Effective Date

Payments for the Fall and Spring semesters may be made beginning in Administration Pay Period 4L, paychecks dated June 11, 2008.

Eligibility

Eligible Employees:

  • Employees who were part-time during the 1996 academic year and have since become full-time.
  • Employees anticipated to be employed for both the Fall and Spring semesters are due a lump sum payment of $347.32. Employees employed for the Fall or Spring semester only are due a lump sum payment of $173.66.
  • Eligible employees on Military Stipend Leave are eligible for this lump sum payment immediately.

Ineligible Employees:

  • Employees who were full-time during the 1996 academic year and have since become part-time.

Agency Actions

To pay eligible employees who receive the payment for both the Fall and Spring semesters, the agency must submit the following transaction on the Time Entry page using the Earn Code DLP (Discretionary LSP-2 Semesters):

Earnings Begin Date: 11/29/07
Earnings End Date: 11/29/07
Earn Code: DLP
Amount: $347.32

Employees paid DLP dated 11/29/07 are not eligible for the following DLS payments:

Fall Semester

To pay eligible employees for the Fall semester payment only, the agency must submit the following transaction on the Time Entry page using the Earn Code DLS (Discretionary LSP-1 Semester):

Earnings Begin Date: 11/29/07
Earnings End Date: 11/29/07
Earn Code: DLS
Amount: $173.66

Spring Semester

To pay eligible employees for the Spring semester payment only, the agency must submit the following transaction on the Time Entry page in Pay Period 4 using the Earn Code DLS (Discretionary LSP-1 Semester):

Earnings Begin Date: 5/15/08
Earnings End Date: 5/15/08
Earn Code: DLS
Amount: $173.66

 

Payroll
Register
and Employee
Paycheck/Advice

The Earn Code DLP or DLS will be displayed on the payroll register. “Discretionary LSP-2 Semesters” or “Discretionary
LSP-1 Semester” will be displayed on the employee’s paycheck stub or direct deposit advice.

Questions

Information regarding these lump sum payments, including eligibility requirements, may be found in an e-mail message sent to campuses by SUNY’s Director of University-Wide Human Resources. Additional questions related to lump sum payments may be directed to SUNY System Administration.

Payroll-related inquiries may be directed to the Payroll Audit mailbox.