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Date: June 25, 2008

Bulletin Number: SU-148

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Subject

January 1, 2008 $500 Salary Increase for Certain Employees Represented by United University Professions (UUP)

Purpose

To provide instructions to agencies for processing the salary increase.

Affected Employees

SUNY employees in Bargaining Unit 08 who meet the eligibility criteria.

Background

Chapter 113 of the Laws of 2008 implements the provisions of the agreement between the State of New York and United University Professions (BU 08) regarding general salary and other increases.

Effective Date

Salary increases may be submitted in Pay Period 7L, paychecks dated 7/23/08.

Contract
Provisions
and
Eligibility
Criteria

$500 Salary Increase

To be eligible for the $500 salary increase, employees must be:
  • Granted a permanent or continuing appointment by the Chancellor effective on or after July 2, 2007 and before January 1, 2008, or
  • Granted a second five-year term appointment under Article XI, Title A of the Policies, effective on or after July 2, 2007 and before January 1, 2008.
Employees who receive the above appointments after the initial payment in Pay Period 7 but effective on or before July 1, 2011 are also eligible to receive the salary increase, payable effective the date the employee receives the appointment.

Note:  Eligible employees may receive the salary increase effective 1/1/08 regardless of their professional obligation.

Agency
Actions

$500 Salary Increase

To process the $500 salary increase in Pay Period 7, agencies must submit a Job Action Request transaction using the Action/Reason code of Pay Rate Change/SIC (Salary Increase) with the new salary and the effective date of 1/1/08 or the date the employee became eligible.

Agencies must submit Pay Rate Change transactions using the Action/Reason code of Pay Rate Change/CSL (Correct Salary) to update any subsequent rows that appear on the employee’s Job Data record provided the employee remained in BU 08.

To process the $500 salary increase for employees who become eligible after Pay Period 7, agencies must submit a Job Action Request transaction using the Action/Reason code of Pay Rate Change/SIC (Salary Increase) with the new salary and effective the date the employee becomes eligible.

Prior to submission of the stipend increases, agencies must update the Approved Salary Rate on the Position Data page of employees receiving the increases if the new salary is greater than the Approved Salary Rate on the Position Data page.

Automatic
Retroactive
Processing

OSC will automatically calculate retroactive payments resulting from the $500 salary increase.

For eligible employees who have worked in more than one (1) agency and have been paid by all agencies using the same Employee Record Number since the effective date of the increases, all retroactive adjustments will be paid in the most current agency.

For eligible employees who have worked in more than one (1) agency and have been paid from more than one (1) Employee Record Number since the effective date of the increases, the retroactive adjustment for earnings in each Employee Record Number will be paid in the most current agency, on the appropriate pay cycle, under each Employee Record Number.

Retroactive Adjustments for Additional Pay and Time Entry Earnings

Time Entry earn codes that are calculated based on an employee’s salary rate and additional salary factors such as Overtime (OTA) and Recall Overtime (RCL) will be automatically adjusted.

The following Earn Codes will be adjusted automatically:
  • Extra Time (EXT), Inconvenience Pay Full (IPF), Inconvenience Pay Part (IPP), Lump Sum Payment-Vacation (LSA), Lump Sum Payment-OT Accruals (LSB), Lost Time (LT1), MC/UUP Over 40 Hrs OT LSP (M40) OT for Annuals (OTA), OT Straight Rate for Annuals (OTB), Recall Overtime (RCL), Regular Pay Salary Employee (RGS), Standby-Classified (SBU).
Retroactive Adjustments for Employees Currently Inactive Who Have An Outstanding Overpayment
  • For employees who are Inactive at the time of payment, the retroactive raise adjustment will be applied to any Overpayment (OVP) set up in Additional Pay that has a Goal Amount and Goal Balance that are not equal.  The payroll system will determine the difference between the Goal Balance and Goal Amount and will deduct the difference from the employee’s check.  If the amount of the positive earnings is not sufficient to deduct the entire overpayment, the system will deduct the amount of positive earnings possible and update the OVP Goal Balance accordingly.
Retroactive Payments for Employees Receiving Military Stipends
For employees who were placed on Military Stipend Leave with or without pay on or after the effective date of the increases as a result of new military orders, OSC will recalculate the amount of Military Stipend.
  • For those who received a stipend, the increase in biweekly stipend will be updated on the Job Data record by inserting a new row to reflect the new biweekly stipend amount.  Any additional adjustment that is required due to the change in stipend that will not be calculated automatically by the retro process will be reported by OSC in the Time Entry page using the Earn Code ADJ.
  • For those who did not receive a stipend but became eligible for a stipend because of the increased salary, OSC will take the necessary action on the Job Data and/or Time Entry pages to pay the required increases.
Deduction
Information

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

Narrative

410

Health Care Spending Account

420

NY Dependent Care Contribution

425

Repay State Loans/Debt

426

Higher Ed Repay State Loan

428

Dependent Care

433

Total Unemployment Ins Owed

500

Medicare Deficiency

501

Social Security Deficiency

502

NYS SS/Medicare Deficiency

GARNSH

Garnishments

HIATRG

Regular After Tax Health

HIATSP

Special After Tax Health Adj

HIBTRG

Regular Before Tax Health

HIBTSP

Special Before Tax Health Adj

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the adjustments.  If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476-P).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.
Questions

Questions concerning these increases should be directed to SUNY System Administration.

Questions about this bulletin may be directed to the Payroll Audit mailbox.