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Date: July 14, 2008

Bulletin Number: SU-149

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Subject

January 1, 2008 $500 Lump Sum Payment for Certain Part -Time Employees Represented by United University Professions (UUP)

Purpose

To provide instructions to agencies for processing the Lump Sum payments.

Affected Employees

SUNY employees in Bargaining Unit 08 who meet the eligibility criteria.

Background

Chapter 113 of the Laws of 2008 implements the provisions of the agreement between the State of New York and United University Professions (BU 08) regarding general salary and other increases.

Effective Date(s)

Lump Sum payments may be submitted in Pay Period 10L, paychecks dated 9/3/08.

Contract Provisions and Eligibility Criteria

$500 Lump Sum Payment
To be eligible for the $500 Lump Sum payment, part-time employees in Bargaining Unit 08 who are in Pay Basis Code ANN, BIW, 21P, CAL, CYF or HRY must have completed at least eight (8) years of consecutive service at the campus in which the employee is employed at the time of payment.

Employees who have completed eight (8) years of consecutive service on or after July 2, 2007 and on or before January 1, 2008, are eligible to receive the $500 Lump Sum payment effective January 1, 2008.

Employees who have completed eight (8) years of consecutive service on or after January 2, 2008 and on or before July 1, 2011, are eligible to receive the $500 Lump Sum payment effective the date the employee becomes eligible.

Please refer to the SUNY Board of Trustees Policies for the definition of consecutive service.

Part-time employees who were previously granted permanent, continuing, or a second five-year term appointment and who have already received a $500 advance to basic annual salary are not eligible for an additional $500 Lump Sum Payment. Individual employees are eligible for only one service award during the term of the agreement.

The $500 Lump Sum payment is pensionable and must be included in the calculation of overtime.

OSC Actions

OSC has created the following new Additional Pay code to be used to pay the $500 Lump Sum payment:

  • LPP (Lump Sum for Part Time UUP)
Agency Actions

Agencies may begin submitting payments in Pay Period 10 using the following procedure when reporting the Lump Sum payment of $500.00 on the Additional Pay page:

Earnings Code:

LPP

Effective Date:

1/1/08 or date the employee becomes eligible

OT Effective Date:

Same as Effective Date

Annual Additional Earnings:

$500.00

Earn End Date:

12/31/08 or one year after Effective Date

Goal Balance:

Leave Blank

Deduction Information

All general deductions for employees whose status is Terminated, Retired or Deceased will be automatically cancelled by OSC with the exception of the following:

Code

 

Narrative

410

 

Health Care Spending Account

420

 

NY Dependent Care Contribution

425

 

Repay State Loans/Debt

426

 

Higher Ed Repay State Loan

428

 

Dependent Care

433

 

Total Unemployment Ins Owed

500

 

Medicare Deficiency

501

 

Social Security Deficiency

502

 

NYS SS/Medicare Deficiency

GARNSH

 

Garnishments

HIATRG

 

Regular After Tax Health

HIATSP

 

Special After Tax Health Adj

HIBTRG

 

Regular Before Tax Health

HIBTSP

 

Special Before Tax Health Adj

Undeliverable Checks

Inactive employees may be eligible for a payment as a result of the adjustments.  If the agency has made an effort to deliver the check to the employee but the check has been returned and is undeliverable, the agency should forward the check to the NYS Department of Tax and Finance, Division of Treasury, per instructions in Payroll Bulletin No. 456.

Checks issued to eligible employees who are now deceased should be returned with a completed Next of Kin Affidavit (Form AC 934-P) and a Report of Check Exchange (Form AC 1476).

For recipients of a previously deceased employee's payroll checks where a Next of Kin Affidavit and Report of Check Exchange forms have been submitted, OSC will accept a photocopy of these forms to process the exchange of the check.

Miscellaneous Payment Information

The payment is pensionable and must be used in the calculation of overtime worked within the year in which it became effective, provided the employee continues to remain in an eligible position.

Payroll Register and Employee Paycheck/Advice

The Earning Code LPP will appear on the payroll register. The Earning Code description Lump Sum for Part Time UUPwill appear on the employee’s paycheck stub or direct deposit advice.

Questions

Questions concerning these payments should be directed to SUNY System Administration.

Questions about this Bulletin may be e-mailed to the Payroll Audit mailbox.