The agency must submit Time Entry transactions split by pay period effective dates. RGS and other override codes must be submitted using the appropriate calculation based on the effective date of the transaction.
Any rows inserted on the Job Data page will reflect the correct salary calculation based on the effective date of the action.
After the automatic non-leap year process is complete in Pay Period 11, if a transaction is submitted with an effective date retroactively placing an employee on the payroll (Hire, Rehire, Reinstatement from Leave without Pay) prior to 9/1/08, the agency must submit a row if none exists for 9/1/08 using the Action/Reason code of PAY/FAC, in addition to the original row.
Any rows inserted on the Additional Pay page will reflect the appropriate salary calculation based on the effective date.
If an employee is receiving an Annual Earnings on Additional Pay such as ALR or CHS, the system will calculate the entire pay period using the non-leap year factor. The agency must submit a negative adjustment on the Additional Pay page using the appropriate code for the difference between the leap year calculation and the non-leap year calculation for the 11 days from 8/21/08 to 8/31/08.
After the non-leap year calculation has been updated, if a transaction is submitted retroactively placing an employee on an Annual Earnings such as ALR, etc., with an effective date prior to the change, the agency must submit a row if none exists for 9/1/08 on the Additional Pay page in addition to the original effective dated row.