NYS Comptroller Seal  

Bureau of State Payroll Services

Date: September 27, 1999

 Bulletin No. SU-28


Subject SUNY Discretionary Payments
Purpose To explain automatic process and agency procedures 
Affected Employees Active employees in Bargaining Units 08 and 41 with Pay Basis Codes CAL, 21P, CYF, CYP and ANN
Automated Processing Information

Since the 1996 discretionary pool was not fully expended, eligible employees are entitled to a one-time adjustment of $75.33. OSC will automatically insert a row in Time Entry for payroll period 13L for full-time employees, with an Increment code of 0096 as follows:

Earnings Begin Date: 09161999
Earnings End Date: 09161999
Earn Code: DC1
Amount: 75.33

Payment will be included in the employee's regular check dated October 13, 1999.

Agency Processing Information Agencies can enter the following additional Discretionary Payments through the Time Entry panel:

The State has agreed to provide 21P employees, who received the 1996 discretionary payment, a one-time adjustment of $16.80 to provide parity with those employees paid on a CAL pay basis. This payment is to be processed in payroll period 13L, checks dated 10/13/99, through the Time Entry panel using the earn code DC2 as follows:

Earnings Begin Date: 09161999
Earnings End Date: 09161999
Earn Code: DC2
Amount: 16.80

The following payments are to be processed in payroll period 16L, checks dated 11/24/99: Since the 1996 discretionary pool was not fully expended, eligible employees are entitled to a one-time adjustment of $37.66. This payment is to be processed through the Time Entry panel using the earn code DC3 as follows:

Earnings Begin Date: 10281999
Earnings End Date: 10281999
Earn Code: DC3
Amount: 37.66

Certain part-time employees receive the 1996 discretionary increases as a separate payment during the academic year. Payments for the 1999-2000 year are to be processed through the Time Entry panel using the earn code DLS for the $140 payment or DLP for the $280 payment as follows:

Earnings Begin Date: 10281999
Earnings End Date: 10281999
Earn Code: DLS or DLP
Amount: payment amount

The appropriate earn code and amount will be displayed on the payroll register and the employee's check or direct deposit advice.

For Additional
Information

Additional information regarding these payments, including eligibility requirements, may be found in e-mails sent to campuses by SUNY's Director of University-Wide Human Resources. If you have any additional questions related to the payments, please contact SUNY System Administration.Payroll- related questions may be directed to your OSC Payroll Auditor.