NYS Comptroller Seal  

Bureau of State Payroll Services

Date: December 13, 2000

 Bulletin No. SU-46


Subject Tax Deferred Annuity (TDA) and Supplemental Retirement Annuities (SRA) reporting for the year 2001.
Purpose To provide instructions for continuing or starting these deductions in 2001.

NOTE: No agency action is required for the January 3, 2001 paycheck, if the rate remains the same and no end date has been reported.

Affected Employees Employees Eligible for the following Deductions:

404 TIAA SRA (SUNY)
405 TIAA TDA (SUNY)
415 UUP TDA (SUNY)
432 Education TDA Copeland (Education)
Effective Date Payroll deductions for 2001 will begin with checks dated January 3, 2001.
OSC Processing OSC will continue these deductions in 2001 at their current rate with the current goal amount, if no end date has previously been reported, or until a future end date has been reported.

OSC will automatically zero out the goal balance if the employee had a deduction in the 1999 - 2000 calendar year.

OSC will produce a listing of employees who will have their deduction continued if no agency action is taken. OSC will zero out the goal balance at the end of each calendar year.

Agency Processing Instructions to Change Existing Deductions or Report New Deductions 1. After logging into PaySR, access the Gen Deduction Data (Agency) panel by Start - Compensate Employees - Maintain Payroll Data U.S. - Use - Gen Deduction Data (Agency) - Update/Display All.

2. Enter the employee’s ID.

3. The employee’s ID (ID), employee record number (Empl Rcd#) and Name appear highlighted in the List Box. Click Select.

4. Determine if the employee already has a deduction record for the specific TDA/SRA reported by the vendor by scrolling through the deduction codes using the outer scroll bar.

If a record with the same deduction code already exists, click on the top of the inner scroll bar, insert a row and continue with step 6.

If there is not an existing row for this deduction code, click on the outer scroll bar, insert a row and continue with step 5.

5. Deduction Code - select the correct deduction code for the SRA/TDA from the drop down box, using the information provided by the vendor.

6. Effective Date - enter the effective date for the deduction to begin in the first paycheck for 2001 as follows:

Administration (Lag) - 12/07/2000
Administration (Current) - 12/21/2000

7. Deduction Calculation Routine -select Flat Amount from the drop down box.

8. Deduction End Date - should be left blank unless an end date prior December 19, 2001 is desired.

9. Enter the amount to be deducted biweekly in the Flat/Addl Amount field.

10. Goal Amount - The amount reported last year will remain in effect unless a new amount is reported. If a change is required, enter the new the amount. Note: If a Goal Amount is being changed from 0 after the first deduction for the calendar year 2001, the Goal Balance must be updated with amount deducted to date in 2001 (see step 11).

11. Goal Balance - It is not necessary to enter a Goal Balance for the first deduction for the calendar year 2001. It is only necessary to enter a Goal Balance when the Goal Amount is changed from 0 after the first deduction for the calendar year 2001. It will then be necessary to update the Goal Balance with the amount deducted to date in 2001. The amount deducted can be obtained from the Deduction Balances Panel. Access the Deduction Balances (Agency) panel by Start - Compensate Employees - Maintain Payroll Data U.S. - Inquire - Deduction Balances. Use the inner scroll bar to locate the deduction code.

12. Click the Save button on the toolbar.

Questions Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.