Summer session payments must be reported each period using the earn code SUM (Summer Service) on the Time Entry Panel.

For non-resident aliens, one of the following earn codes must be submitted in the Time Entry panel, instead of the earn code SUM:

XAC-Income code 17
YAC-Income code 18
ZAC-Income code 19

For the above earn codes, agencies must enter:

Earnings begin and end dates
Total amount of summer session earnings for that pay period

Employees Paid During the Academic Year 2000-2001

In addition to the above, the following procedures are applicable for processing summer session payments for employees paid during the 2000-2001 academic year.

Summer Session Worked in the Same Agency:

If the summer session is worked in the same agency, no additional action is required beyond entries on the Time Entry panel.

Exception: For a CAL employee who works summer session and is terminated as a CAL prior to 9/01/01 and paid a balance of contract, submit the Action of Rehire and Reason of APS (Appoint SS) on the Rehire panel and assign a summer session position number.

Summer Session Worked in Different Agency:

If the summer session is worked in a different agency, submit a Concurrent Hire or Rehire, whichever is appropriate, to appoint the employee to a summer session position. Use the Reason of APS (Appoint SS).

Newly Appointed/Professional Services:

For a newly appointed employee working summer session professional services, submit the appropriate Action (Hire, Rehire, Concurrent Hire) to appoint the employee to a summer session professional service position. Use the Reason of APS (Appoint SS).

The position attributes for summer session professional service positions include:

Pay Basis Code - FEE
Bargaining Unit - 08
Salary Plan - S08
Earnings Program - FEE
Jurisdictional Class - 4
Benefit Program - 08U

Newly Appointed/Casual Services:

For a newly appointed employee working summer session casual services, submit the appropriate Action (Hire, Rehire, Concurrent Hire) and Reason of APS (Appoint SS) to appoint the employee to a summer session casual service position. Request the appropriate biweekly Pay Rate on the Job Action Request panel using the Action of Pay Rt Chg and the Reason of NEW.

The position attributes for summer session casual service position include:

Pay Basis Code-BIW
Bargaining Unit-14
Salary Plan-S14
Earnings Program-N14
Jurisdictional Class-4
Benefit Program-14N