| Subject |
Salary
Increase and Minimum Salary Rates for SUNY Professional Services Employees
in Bargaining Units 08 and 41 |
| Purpose |
To inform agencies of OSC's automatic
processing and to provide agencies with procedures for submitting actions in
the payroll periods in which the automatic increases will be applied
|
| Affected
Employees |
SUNY Professional Services employees in
Bargaining Units 08 and 41
|
| Eligibility
Criteria for Salary Increase & Minimum Salary Rates
|
Salary Increase
Chapter 68 of the Laws of 2000 provides for a 3.5 % increase, rounded to the
nearest dollar, for employees in the Professional Services Bargaining Unit who
were active or on a paid leave of absence as of June 30, 2002.
Employees who are incumbents of positions on June 30, 2002, but are on a leave
without pay and who would have been eligible for the increase if employment had
continued through June 30, 2002, are eligible for the increase when they return
from leave if they return to an eligible position.
Employees who were in service on April 30, 2002, but whose employment ceased
prior to June 30, 2002, are eligible for the increase, provided the employee is reemployed
in an equivalent position for at least one semester or the equivalent of one
semester during the period July 1, 2002-June 30, 2003.
Employees who were in service for at least one semester or the equivalent of one
semester during the period July 1, 2001 -June 30, 2002, but whose employment
ceased prior to June 30, 2002, are eligible for the increase, provided the
employee is reemployed in an equivalent position for at least one
semester or the equivalent of one semester during the period July 1, 2002- June
30, 2003.
Minimum Salary Rates
The minimum basic annual salaries have been increased. The minimum salary rates
apply to all full time and part-time employees paid on an annual salaried basis.
A part-time employee must be paid the pro-rated portion of the minimum annual
salary rate that corresponds to the percentage of time worked.
If after the 3.5% increase has been applied, the employee's salary rate is below
the minimum basic annual salary rate for the position or grade, the employee is
eligible to receive the appropriate minimum annual salary.
Employees appointed or promoted after the effective date of the increase are
eligible to receive at least the minimum basic annual salary as follows:
| Academic
Employees |
Professional
Obligation |
| Academic Year |
Calendar Year |
| Professor Librarian |
$44,107 |
$52,904 |
Associate Professor
Associate Librarian |
$35,447 |
$42,509 |
Assistant Professor
Lecturer
Sr. Assistant Librarian |
$29,850 |
$35,847 |
Instructor
Assistant Librarian |
$25,986 |
$31,182 |
|
|
|
| Professional
Employees |
Professional
Obligation |
| Salary
Level |
| Calendar
Year |
College
Year |
| VI |
$57,967 |
$48,372 |
| V |
$47,306 |
$39,444 |
| IV |
$39,312 |
$32,779 |
| III |
$33,980 |
$28,384 |
| II |
$29,983 |
$25,051 |
| I |
$25,986 |
$21,720 |
|
| Effective
Dates for Salary Increase
|
7/4/02 (check dated 7/31/02):
Eligible employees who are active or on leave with pay on 7/4/02 and have a pay
basis code of ANN, CYP, or CYF.
8/15/02 (check dated 9/11/02): Eligible employees who are active or on
leave with pay on 8/15/02 and have a pay basis code of 21P.
8/29/02 (check dated 9/25/02): Eligible employees who are active or on
leave with pay on 9/1/02 and have a pay basis code of CAL.
Eligible employees whose pay basis code is HRY, BIW, or FEE: The
effective date of the increase is based on the employee's obligation.
|
|
OSC Actions Automatic Salary
Increase
|
OCS must review and approve all actions
submitted on the Job Data panel, Job Action Request panel, or Transfer Request
panel for the pay period in which each raise will be processed (Period 8L for
pay basis codes ANN, CYF, CYP; Period 11L for pay basis code 21P, and Period 12L
for pay basis code CAL), and automatically apply the 3.5% increase to the
employee's June 30, 2002 salary rate (rounded to the nearest dollar).
A row will be inserted on the employee's Job Data panel to reflect the increased
rate, provided the eligible employee meets all the criteria defined below.
 |
The employee is active
or on a leave of absence with pay in Bargaining Unit 08 or 41 on June 30,
2002 and has a pay basis code of ANN, CYP, CYF, 21P, or CAL. |
|
The employee does
not have a row on his/her Job Data panel that is effective 7/1/02
through close of business on the effective date of the increase (July 4,
2002 for pay basis code ANN, CYF, CYP; 8/15/02 for pay basis code 21P,
8/29/02 for pay basis code CAL*). |
|
* CAL employees who are
terminated or retired on 09/01/02 are not eligible for the raise
and therefore will not receive an automatic increase. |
|
The employee's Job Data
record and the corresponding Position Data record contain the same
position information. |
|
The employee is not in
one of the following titles:
| Title |
Job
Code |
| Assistant
Instructor (HS) |
003837 |
| Assistant
Instructor (12 Mo) |
003836 |
| Clinical
Assistant Instructor (HS) |
003862 |
| Clinical
Assistant Instructor (12 Mo) |
003861 |
|
The Action of Pay Rt Chg and Reason of
SAC (Mass Salary Increase) will be used.
The effective date of the automatic increase will be based on the employee's pay
basis code, as defined above.
|
|
Agency Responsibility Raise
Processing
|
The agency must submit the salary increase
for raise eligible employees when any of the following conditions exist:
| 1. |
An employee
whose pay basis code is ANN, CYP, CYF, 21P, and CAL and: |
|
a. |
The employee has a
row on his/her Job Data record and the effective date is greater than June
30, 2002, but less than or equal to, the effective date of the increase
(7/4/02 for pay basis code ANN, CYF, CYP; 8/15/02 for pay basis code 21P,
or 8/29/02 for pay basis code CAL).
Submit the increased salary using the Action of Pay Rt Chg, Reason of CFS
(Cor Fy Sal), and the applicable raise effective date. |
|
b. |
The agency submits a
Position Chg, Pay Rt Chg, or Transfer and the effective date of the Action
is equal to the raise effective date (7/4/02 for pay basis code ANN,
CYF, CYP; 8/15/02 for pay basis code 21P, 8/29/02 for pay basis code CAL):
Include the increase in the Pay Rate field when requesting the Position
Change, Pay Rt Chg or Transfer actions. |
| 2. |
OSC
applies an automatic increase and the employee has a row on his/her Job
Data record that is effective after the effective date of the increase.
OSC will manually update the subsequent rows by inserting an additional
Pay Rt Chg action to reflect the increased salary.
Exception: OSC will not update subsequent rows if the Action is
Pay Rt Chg, Position Change, or Transfer. Therefore, the agency must
include the increase, if applicable, in the Pay Rate field when requesting
these actions on the Job Action Request or the Transfer Request panel.
|
| 3. |
CAL
employees who have returned from a leave with pay on 9/1/02, OSC will
automatically apply the salary increase effective 8/29/02, provided the
employee does not have a row on his/her Job Data record effective 7/1/2002
through 8/29/02.
However, the return from leave row
will not reflect the increased salary, therefore, the agency must request
a Pay Rt Chg, in addition to the Return from Leave action, to increase the
employee's salary rate effective 9/1/02. |
| 4. |
The
employee's Job Data record does not match the corresponding Position Data
panel. OSC will not apply an automatic increase.
Resolve the Position and Job Data discrepancy and submit the salary
increase using the Action of Pay Rt Chg and Reason of CFS (Cor Fy Sal)
with the appropriate effective date. |
| 5. |
The
employee was on a leave without pay on June 30, 2002 and subsequently
returns from leave on or after the effective date of the increase.
Submit the salary increase and report the Return from Leave action with a
Pay Rt Chg using the Reason of CFS (Cor Fy Sal). The effective date is the
date the employee returned from leave. |
| 6. |
The
employee was inactive on June 30, 2002 and is subsequently rehired on or
after the effective date of an increase.
Include the increase in the Pay Rate field when requesting the Pay Rt Chg
for the Rehire action. |
| 7. |
Employees
whose Job Code is 003837, 003836, 003862, or 003861
Submit the increase in accordance with the PGY Salary Schedule, using the
Action of Pay Rt Chg, Reason of CFS (Cor Fy Sal) and the appropriate
effective date. |
| 8. |
An
Employee is placed on a leave without pay on the effective date of the
increase
Submit the increase when the employee returns from the leave. |
| 9. |
Employees
whose pay basis code is BIW
Submit the salary increase using the Action of Pay Rt Chg, the Reason of
SIC (Sal Incr) and the appropriate effective date on the Job Action
Request panel. |
| 10. |
Employees
whose pay basis code is HRY
Submit the change in rate for eligible employees on the appropriate
effective date using the Action of Pay Rt Chg and Reason of CRT (Chg Rate)
on the Job Action Request panel. |
| 11. |
Employees
whose pay basis code is FEE
No pay change is required on the Job Action Request panel. However, the
agency must calculate the earnings submitted in the Time Entry panel using
the increased rate, starting with the effective date of the increase. |
| 12. |
Employees
whose pay basis code is changing from 21P to Cal |
|
a. |
Submit the Action of
LOA effective 8/15/02 and perform one of the following actions:
Change the pay basis code on the Position Data panel effective 9/1/02 and
submit a Return from Leave action effective 9/1/02 and a Pay Rt Chg to
increase the employee's salary effective 9/1/02.
OR
Submit the Return from Leave action effective 9/1/02 and then
request a Position Chg effective 9/1/02 and move the employee into a CAL
position. Include the increased salary in the Pay Rate field when
requesting the Position Chg. |
| 13. |
Employees
whose pay basis code is changing from CAL to 21P
Perform one of the following actions: |
|
a. |
Change the Position
Data panel from CAL to 21P effective 8/15/02 and then request a Pay Rt Chg
effective 8/15/02 and include the increased salary in the Pay Rate field.
Submit a Balance of Contract in the Time Entry panel.
OR
Submit a Position Change and move the employee into a 21P position
effective 8/15/02. Include the increased salary in the Pay Rate field when
requesting the Position Chg and submit a Balance of Contract in the Time
Entry panel. |
|
|
Reveal Reports
|
The following Reveal Reports will be
available for agency review after the automatic increases are applied. All
reports will be sorted by agency code and then by employee name in alphabetical
order.
Mass
Salary Payment Report (NHRP704)
This report identifies all employees who received the automatic salary increase
and the employee's last automatic salary increase. Other fields on the report
include Emplid, Employee Record #, Employee Name, Grade, Barg Unit, Pay Basis
Code, Part time Percentage, Action Reason and Increment Code.
Mass
Salary Increase Exception Report (NHRP709)
This report identifies employees who did not receive an automatic salary
increase because their Position Data panel and their Job Data record did not
match. Fields on the report include Emplid, Employee Record #, Employee Name,
Grade, Barg Unit, Pay Basis Code, Part time Percentage and FTA Salary.
|
|
Questions
|
Questions concerning these increases should
be directed to SUNY System Administration. Questions on this
Bulletin may be directed to your OSC payroll auditor.
|
