NYS Comptroller Seal  

Bureau of State Payroll Services

Date:  December 18, 2002

Bulletin No. SU-84


Subject SUNY Location Stipend
Purpose To explain OSC's automatic processing and agency Time Entry panel procedures.
Eligible Employees SUNY Professional Services employees in Bargaining Unit 08 who meet the eligibility criteria.
Effective Date Payment will be included in the employee's regular paycheck or advice dated January 15, 2003.
Eligibility Criteria Full-time employees in Bargaining Unit 08 who were active on the payroll December 31, 2002 and whose actual workstation was located in New York City or the counties of Nassau, Suffolk, Rockland or Westchester are entitled to $1200.00.

Employees on a leave with pay in Bargaining Unit 08 who were active on the payroll December 31, 2002 and whose actual work station was located in New York City or the counties of Nassau, Suffolk, Rockland or Westchester are entitled to a prorated amount.

Full-time employees on a leave without pay on December 31, 2002 are not eligible for the Location Stipend.
OSC Automatic The LOS payment is entered on the Time Entry panel. OSC will automatically apply the $1200.00 Location Stipend to full-time employees who were active in Bargaining Unit 08 on December 31, 2002 for the following campuses:
28050 Stony Brook 28260 Purchase
28058 Stony Brook Hospital 28390 Farmingdale
28100 HSC-Brooklyn 28570 Maritime
28108 HSC-Brooklyn Hospital 28580 Optometry
28200 Old Westbury

OSC's automatic processing will be completed on January 3, 2003.

Listings Employees who will receive the $1200.00 Location Stipend automatically will be identified on a listing. Listings will be faxed to the campuses on January 3, 2003.
Agency Payment Processing Instructions If an employee is ineligible for the automatic payment:
Agency staff at Stony Brook and HSC-Brooklyn should delete the Location Stipend row on the employee's Time Entry panel.
Agency staff in agency codes 28200, 28260, 28390, 28570 and 28580 should send a list of the ineligible employees to the SUNY System Administration to delete the Location Stipend row. The fax number for SUNY is      (518) 443-5785.
Deletions must be completed by January 6, 2003.
Agencies must process the $1200.00 LOS payment for employees in GFT (geographic full-time) positions.
Agencies must process eligible employees who are on a paid leave at the prorated amount.

To pay employees who did not receive the automatic payment, use the earning code LOS and enter the following information through the Time Entry panel:

Earnings Begin Date: 12/31/2002
Earnings End Date: 12/31/2002
Earnings Code: LOS
Amount: $1200.00
Payroll Register and Employee's Paycheck/Advice The earn code LOS and the amount paid will be displayed on the payroll register.  The earnings description "Location Stipend" and the amount will appear on the employee's paycheck or advice.
Questions Questions about eligibility should be directed to SUNY System Administration.  Payroll related questions should be directed to your OSC payroll auditor.