| Summer
Session payments must be reported each pay period using the Earn
Code SUM (Summer Service) on
the Time Entry page.
Exception:
When reporting
Summer Session payments for non-resident aliens, one of the following
Earn Codes must be submitted on the Time Entry page:
XAC
-Summer Session Income
Code 17
YAC
-Summer Session Income
Code 18
ZAC
-Summer Session Income
Code 19
Procedures
for reporting Summer Session on the Time Entry page :
Enter
the earnings begin and end dates.
Enter
the total amount of the Summer Session earnings for the dates
submitted.
Employees
paid during the academic year 2003-2004 :
In
addition to the above, the following procedures are applicable
for processing Summer Session payments for employees paid
during the 2003-2004 academic year.
1
. Summer Session Worked in the Same Agency
If
the Summer Session is worked in the same agency, no additional
action is required beyond entries on the Time Entry page.
Exception:
For a CAL employee
who works Summer Session and is terminated as a CAL prior to
9/01/04 and paid a balance of contract, submit the Action/Reason
of Rehire/ASP
(Appoint SS) on the Rehire page and assign a
Summer Session position number.
2.
Summer Session Worked in Different Agency
If
the Summer Session is worked in a different agency, submit a Concurrent
Hire or Rehire ,
whichever is appropriate, to appoint the employee to a Summer
Session position. Use the Reason of APS
(Appoint SS).
3
. Newly Appointed/Professional Services
For
a newly appointed employee working Summer Session professional
services, submit the appropriate Action ( Hire
, Rehire, Concurrent Hire )
to appoint the employee to a Summer Session professional service
position. Use the Reason of APS
(Appoint SS).
4.
Position Attributes
The
position attributes for Summer Session professional service positions
include:
Pay
Basis Code – FEE
Bargaining
Unit – 08
Salary
Plan – S08
Earnings
Program – FEE
Jurisdictional
Class – 4
Benefit
Program – 08U
5.
Newly Appointed/Casual Services
For
a newly appointed employee working Summer Session casual services,
submit the appropriate Action ( Hire, Rehire,
Concurrent Hire ) and Reason of APS
(Appoint SS) to appoint the employee to a
Summer Session casual service position.
For
Hire and Concurrent Hires, request the appropriate biweekly Pay
Rate on the Job Action Request page using the Action/Reason of
Pay Rt Chg/NEW . For Rehires,
request the appropriate biweekly Pay Rate on the Job Action Request
page using the Action/Reason of Pay Rt Chg/APS
. The position attributes for Summer
Session casual service position include:
Pay
Basis Code - BIW
Bargaining
Unit - 14
Salary
Plan - S14
Earnings
Program - N14
Jurisdictional
Class - 4
Benefit
Program - 14N
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