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Date: May 4, 2016

Bulletin Number: DOT-28

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Subject 2016 Call-Out Response Payment for Fiscal Year 2015-2016

Purpose To provide the Department of Transportation instructions for processing the 2016 Call-Out Response Payment.

Affected Employees Employees of the Department of Transportation in the Operational Services Unit – BU03 who meet the eligibility criteria.

Background Chapter 491 of the Laws of 2011, which implemented the 2011-2016 Agreements between the State of New York and the Civil Service Employees Association (CSEA), provides for a call-out response payment to eligible employees at the end of the season.

Effective Date(s) Payment will be made in a separate check dated 06/15/16.  There is no direct deposit for this payment.

Eligibility Criteria In recognition of the necessity for employees of the Office of Transportation Systems Maintenance in the Department of Transportation engaged in winter maintenance activities to be responsive to unscheduled call-outs, those employees who were called out ten (10) or more times during the period November 1, 2015 to April 15, 2016 inclusive shall receive a call-out-response payment as follows:

Responds To

Receives

75% calls

$225

85% calls

$300

95% calls

$500


Agency Actions To pay the 2016 Call-Out Response Payment to eligible employees, including employees who are currently inactive but were active during the season, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code COB.

Earnings Begin Date:

Active Employee – 05/19/16
Inactive Employee – last date the employee was Active

Earnings End Date:

Same as above

Earn Code:

COB

Amount:

Applicable Amount


Retirement and Deduction Information The call-out response payment is included as salary for retirement purposes.  Deductions will be taken from the call-out response payment for normal retirement contributions, garnishments and federal levies.

Tax Information The call-out response payment is taxable income and is subject to all employment taxes and income taxes.  If the employee has any additional tax amount on the Update Employee Tax Data page, the additional amount will be deducted from both the employee’s regular paycheck and the separate paycheck.

Payroll Register and Employee’s Paycheck/Advice The Earnings Code COB and the amount paid will be displayed on the Payroll Register.  The Earnings Description Call Out Bonus and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

This payment will be made in a separate check regardless of when it is paid.  The separate check will be issued with the employee’s regular paycheck or direct deposit advice based on information for that check date.  There is no direct deposit for this payment.

Questions Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.