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Advisory Number: 4
Date Issued: 06/11/2012 Date Last Updated: 06/11/2012
Advisory Name:

Prompt Vendor Registration


Subject: Agency help is needed to ensure prompt vendor registration.


Guidance:

New York State agencies are responsible for or can assist with two critical registration processes that if done timely will benefit both agencies and vendors.  These are:

First, as soon as your agency has decided to do business with a vendor, begin the vendor add process.  This will allow contracts and purchase orders to be entered and payments to be made.

Second, strongly encourage vendors to register promptly for e-Supplier.  This will allow vendors direct, 24-7 access to needed information regarding their invoices and payments without having to contact agencies or SFS.  Vendors not on e-Supplier will not have direct access to this information.

Attention to both processes, but especially registration with e-Supplier, will create a smooth experience for both agencies and vendors doing business with NYS.

References: Guide to Financial Operations Section X.3 Vendor Registration and Vendor Self-Service Login Guide (http://www.osc.state.ny.us/vendors/vendorguide/files/login.pdf).