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NYS Comptroller

THOMAS P. DiNAPOLI

The Academy for New York State's Local Officials

Capital Planning and Budgeting

Capital Planning and Budgeting: A Tutorial for Local Government Officials

Module 3 - From Plans to Projects

Sample Capital Project - Journal Entries

Capital Projects Fund
General Journal
(page 1of 5)
 
Capital Project # 1
Date Description Sub Acct# Amount Account # Debit Credit
GJ#1            
Estimated Revenues     H510 1,800,000  
  Serial Bonds (NYSEFC) H5710 1,300,000      
  Serial Bonds (other) H5710 300,000      
  Interfund Transfer H5031 200,000      
  Appropriations     H960   1,800,000
  Water Project H8397.2 1,765,000      
  Engineer Fees H1440.2 35,000      
 
To record the establishment of a capital project budget authorized by the Town Board (This entry is recorded by memorandum only within the individual capital project records and at the subsidiary revenue and expenditure levels).
 
Due from Other Funds     H391 200,000  
  Revenues     H980   200,000
  Interfund Transfer H5031 200,000      
 
To record the anticipation of the transfer of funds from the Water Fund
 
  Collateral Entry in Water Fund
7/5/X1 Expenditures     FX522 200,000  
  Transfer to Capital Projects FX9950.9 200,000      
  Due to Other Funds     FX630   200,000
 
To record the anticipation of a transfer to the Capital Projects Fund (appropriation in this fund is necessary)
 
Cash with Fiscal Agents     H223 1,300,000  
  Revenues H5710 1,300,000 H980   1,300,000
 
To record the issuance of a serial bond - proceeds being held by EFC in a trustee bank
 
  Collateral Entry in Non-Current Governmental Liabilities Group
7/5/X1 Total Non-Current Governmental Liabilities     W125 1,300,000  
  Bonds Payable     W628   1,300,000
 
To record the issuance of a serial bond through EFC for water capital project
GJ#2            
Cash     H200 200,000  
  Due from Other Funds     H391   200,000
 
To record receipt of money transferred from water fund**
 
  Collateral Entry in Water Fund
7/7/X1 Due to Other Funds     FX630 200,000  
  Cash     FX200   200,000
 
To record transfer of cash to capital projects funds**
** Indicates a transaction that could be posted in a Special Journal, such as the Cash Receipts or Cash Disbursements Journals, instead of the General Journal.

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