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NYS Comptroller

THOMAS P. DiNAPOLI

The Academy for New York State's Local Officials

Capital Planning and Budgeting

Capital Planning and Budgeting: A Tutorial for Local Government Officials

Module 3 - From Plans to Projects

Sample Capital Project - Journal Entries

Capital Projects Fund
General Journal
(page 3 of 5)
 
Capital Project # 1
Date Description Sub Acct# Amount Account # Debit Credit
GJ#10            
Cash     H200 379,600  
  Cash with Fiscal Agents     H223   379,600
 
To record receipts of wire transfer from EFC for expenditures **
GJ#11            
Project Expenditures     H522 405,200  
  Water Capital Projects H8397.2 405,200      
  Cash     H200   364,680
  Retained Percentages     H605   40,520
 
To record payment to contractors for work completed (10% to be retained)
GJ#12            
Project Expenditures     H522 115,000  
  Water Capital Projects H8397.2 115,000      
  Cash     H200   103,500
  Retained Percentages     H605   11,500
 
To record payment to contractors for work completed (10% to be retained)
GJ#13            
Cash     H200 520,200  
  Cash with Fiscal Agents     H223   520,200
 
To record receipts of wire transfer from EFC for expenditures **
GJ#14            
Project Expenditures     H522 455,200  
  Water Capital Projects H8397.2 455,200      
  Cash     H200   409,680
  Retained Percentages     H605   45,520
 
To record payment to contractors for work completed (10% to be retained)
 
** Indicates a transaction that could be posted in a Special Journal, such as the Cash Receipts or Cash Disbursements Journals, instead of the General Journal.

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