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NYS Comptroller

THOMAS P. DiNAPOLI

The Academy for New York State's Local Officials

Capital Planning and Budgeting

Capital Planning and Budgeting: A Tutorial for Local Government Officials

Module 3 - From Plans to Projects

Sample Capital Project - General Ledger Entries

Account Description: CASH -- Account #: H200
Date Explanation Ref Debit Credit Balance
7/7/X1   GJ2 200,000   200,000
8/1/X1   GJ3 300,000   500,000
8/15/X1   GJ4   35,000 465,000
10/20/X1   GJ5   308,700 156,300
11/30/X1   GJ6 378,000   543,200
12/30/X1   GJ7   283,320 250,980
1/12/X2   GJ9   58,320 192,660
2/25/X2   GJ10 379,600   572,260
3/14/X2   GJ11   364,680 207,580
4/6/X2   GJ12   103,500 104,080
5/12/X2   GJ13 520,200   624,280
6/20/X2   GJ14   409,680 214,600
7/21/X2   GJ16 22,200   236,800
7/28/X2   GJ17   169,800 67,000
7/30/X2   GJ18   67,000 0
 
Account Description: CASH WITH FISCAL AGENT -- Account #: H223
Date Explanation Ref Debit Credit Balance
7/5/X1   GJ1 1,300,000   1,300,000
11/30/X1   GJ6   378,000 922,000
2/25/X2   GJ10   379,600 542,400
5/12/X2   GJ13   520,200 22,200
7/21/X2   GJ16   22,200 0
Account Description: DUE FROM OTHER FUNDS -- Account #: H391
Date Explanation Ref Debit Credit Balance
7/5/X1   GJ1 200,000   200,000
7/7/X1   GJ2   200,000 0
 
Account Description: PROJECT EXPENDITURES -- Account #: H522
Date Explanation Ref Debit Credit Balance
8/15/X1   GJ4 35,000   35,000
10/20/X1   GJ5 343,000   378,000
12/30/X1   GJ7 314,800   692,800
12/31/X1   GJ8   692,800 0
1/12/X2   GJ9 64,800   64,800
3/14/X2   GJ11 405,200   470,000
4/6/X2   GJ12 115,000   585,000
6/20/X2   GJ14 455,200   1,040,200
7/30/X2   GJ18 67,000   1,107,200
 
Account Description: RETAINED PERCENTAGES, CONTRACTS PAYABLE -- Account #: H605
Date Explanation Ref Debit Credit Balance
10/20/X1   GJ5   34,300 (34,300)
12/30/X1   GJ7   31,480 (65,780)
1/12/X2   GJ9   6,480 (72,260)
3/14/X2   GJ11   40,520 (112,780)
4/6/X2   GJ12   11,500 (124,280)
6/20/X2   GJ14   45,520 (169,800)
7/28/X2   GJ17 169,800   0
 
Account Description: BOND ANTICIPATION NOTES PAYABLE -- Account #: H626
Date Explanation Ref Debit Credit Balance
8/1/X1   GJ3   300,000 (300,000)
7/15/X2   GJ15 10,075   (289,925)
8/15/X2   GJ19 289,925   0
 
Account Description: REVENUES -- Account #: H980
Date Explanation Ref Debit Credit Balance
7/5/X1   GJ1   200,000 (200,000)
7/5/X1   GJ1   1,300,000 (1,500,000)
12/31/X1   GJ8 1,500,000   0
7/15/X2   GJ15   10,075 (10,075)
8/15/X2   GJ19   289,925 (300,000)
 
Account Description: FUND BALANCE, UNRESERVED -- Account #: H909
Date Explanation Ref Debit Credit Balance
12/31/X1 Closing Entry GJ8 692,800   692,800
12/31/X1 Closing Entry GJ8   1,500,000 (807,200)
 

  Subsidiary Appropriation Ledgers

  Go to Monitoring Project Implementation and Cost