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NYS Comptroller

THOMAS P. DiNAPOLI

The Academy for New York State's Local Officials

Cash Management: A Tutorial for Local Governments and School Districts

Module 2: Timing of Disbursements

Effective Timing of Disbursements

An effective disbursement system should include the following goals:

  • Reduce the amount of idle cash balances.
  • Avoid late fees and take advantage of discounts offered by vendors.
  • Reduce the net cost of processing disbursements.

Three simple practices that local governments can consider to achieve these goals are:

  • Examine the Timing of Vendor Payments
  • Examine Your Payroll Schedule
  • Use Direct Deposit and Electronic Funds Transfer (EFT)

  Next: Examine the Timing of Vendor Payments