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Office of the State Comptroller - Local Government & School Accountability
Taxpayers' Guide to State and Local Audits

Scipio Venice Ledyard Fire District – Internal Controls Over Financial Operations (2011M-272)


Released: March 16, 2012 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine internal controls over financial operations for the period January 1, 2010 to November 12, 2011.

Background

The Scipio Venice Ledyard Fire District is a district corporation of the State, distinct and separate from the Towns of Scipio, Venice, and Ledyard, and located in Cayuga County. The Board of Fire Commissioners consists of five elected members and is responsible for the District's overall financial management. The District's general fund budget totaled $218,150 for the 2011 fiscal year.

Key Findings

  • The Board is not providing adequate fiscal oversight. The Board has not established written policies and procedures to govern financial operations, such as investments, cash receipts and disbursements, claims processing, capital planning, and information technology.
  • On August 9, 2011 the Board adopted a procurement policy, as required by law. This policy does not require the District to request proposals for professional or technical services such as insurance, but leaves obtaining these services through competition to the discretion of the Board. The District spent $27,874 for insurance coverage without the benefit of soliciting requests for proposals.

Key Recommendations

  • Adopt policies and procedures to govern financial operations.
  • Consider amending the procurement policy to require the use of competition when procuring professional services.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236