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Office of the State Comptroller - Local Government & School Accountability
Taxpayers' Guide to State and Local Audits

Audits of Local Governments and School Districts

Woodstock Fire District – Purchasing (2012M-144)


Released: October 5, 2012 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review the District's purchasing processes for the period January 1, 2011, to January 26, 2012.

Background

The Woodstock Fire District is located in the Town of Woodstock in Ulster County. The District is a corporation of the State, distinct and separate from the Town and is governed by an elected five-member Board of Fire Commissioners. The District's 2012 adopted budget totaled approximately $1.2 million.

Key Findings

  • The District did not have a formal process or procedures for obtaining and documenting quotes for goods and services that did not require competitive bids.
  • The District did not use competition when obtaining professional services, such as requests for proposals (RFPs).

Key Recommendations

  • Develop written procedures and forms to ensure that District personnel obtain and document verbal and written quotes.
  • Consider amending the procurement policy to require the use of RFPs or other forms of competition when procuring professional services.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236