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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

East Greenbush Community Library – Internal Controls Over Cash Receipts (2013M-223)


Released: October 25, 2013 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to assess the Library’s internal controls over cash receipts for the period January 1, 2012, through March 31, 2013.

Background

The East Greenbush Community Library, located in the Town of East Greenbush in Rensselaer County, is a special district public library which received its charter from the State Board of Regents in 1988. The Library is governed by a Board of Trustees comprising seven elected members. The Library’s budgeted appropriations for the 2013 fiscal year were approximately $1.8 million.

Key Finding

  • We commend the Board for establishing adequate internal controls over the cash receipt process to ensure that all cash collections are properly recorded and accurately accounted for. Those controls included policies and procedures that provided guidance to Library staff involved in the cash collection process for cash register operations, performing daily cash counts, preparing deposit slips, and safeguarding cash. Board procedures also adequately segregated duties within the cash collection process to ensure that no individual controls all phases of a transaction. Specifically the duties of receiving, recording, maintaining custody, and depositing collections were segregated. . Except for a few minor discrepancies which we discussed with Library officials, the cash receipts we reviewed were all properly recorded and deposited in a timely manner.

Key Recommendation

  • There are no recommendations for this report.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236