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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Oneida Public Library District – Cash Disbursements (2015M-20)


Released: May 8, 2015 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review internal controls over the District’s cash disbursement process for the period July 1, 2012 through June 30, 2014.

Background

The Oneida Public Library District was established in Madison and Oneida Counties, including portions of the City of Oneida and the Towns of Lincoln, Lenox, Verona, Vienna and Vernon within the Oneida City School District’s boundaries. The District, which is governed by an elected seven-member Board of Trustees, was created by special legislation in 1996. The operating budget for the 2014-15 fiscal year totals $382,110.

Key Findings

  • The Board did not audit each claim prior to payment.
  • No District official reviewed payroll reports before disbursing payroll checks.
  • Two service providers had direct access to the District’s bank accounts.
  • District officials have not established a secure process to ensure that petty cash is appropriately accounted for.

Key Recommendations

  • Ensure that all disbursements are audited and approved by the Board before disbursement.
  • Review and certify payroll reports.
  • Discontinue allowing private service providers access to the District’s bank accounts.
  • Establish a petty cash policy.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236