Budget Review
We have reviewed the 2010-11 proposed budget for the Greater Amsterdam School District and found that the budgeted estimated revenues and appropriations appear reasonable. Greater Amsterdam School District[complete audit - pdf]

Budget Review
Based on the results of our audit, we found the significant revenue and expenditure projections in the proposed budget to be reasonable. However, we found that the Board of Education needs to ensure that the District’s retained fund balance does not exceed the limit allowed by law. Beacon City School District[complete audit - pdf]

Internal Controls
Based on limited procedures, it appears that the district has made significant progress in implementing corrective action. Of the 18 audit recommendations, 14 recommendations were fully implemented, two recommendations were partially implemented and two recommendations were not implemented. For example, in response to our audit report, the Board indicated that the District would update the cash management policy to include the requirement that all cash be deposited within 48 hours of receipt in the Business Office. While we found that the cash is being deposited within 48 hours, District officials could not provide us with evidence that the Board had formally updated the cash management policy. Brentwood Union Free School District[complete audit - pdf] | [2006 audit report - pdf]

Internal Controls Over Credit Card Purchases
Based on limited procedures, it appears that the District has made considerable progress in implementing corrective action. We found that all four recommendations were fully implemented. For example, the Board's claims auditor policy has been updated to require the claims auditor to monitor credit card purchases and submit a report of irregular transactions to the Board. Brockport Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Electronic Equipment Inventories and Employee Reimbursements
Based on those procedures, it appears that the School District has made progress in implementing our recommendations. Of the six audit recommendations, three recommendations were fully implemented, one recommendation was partially implemented, and two recommendations were not implemented. For example, the Board adopted a comprehensive inventory policy on November 12, 2009. The policy includes provisions related to the assignment of duties, requirements for the maintenance of records and procedures for the inventory of equipment. The policy also requires that the school Business Official arrange for an annual inventory of equipment. Canajoharie Central School District[complete audit - pdf] | [2006 audit report - pdf]

Budget Review
Based on the results of our audit, we found the budgeted estimated revenues and appropriations appear reasonable. Campbell-Savona Central School District[complete audit - pdf]

Budget Review
Based on the results of our audit, except as noted, we found the significant revenue and expenditure projections in the proposed budget to be reasonable. As of March 25, 2010, District officials project the unappropriated fund balance to be approximately $3.3 million as of June 30, 2010. District officials plan to reduce this amount by proposing to the Board one-time expenditures, additional debt payments, and an increase in reserves totaling approximately $2.2 million to be paid before June 30, 2010. If the Board approves this plan, District officials project that the unappropriated fund balance as of June 30, 2010, will be approximately $1 million, which is within the 4 percent legal limit. However, if the Board rejects this plan, the Board must develop a plan to reduce the unappropriated fund balance to stay within the statutory 4 percent limit. Chenango Valley Central School District[complete audit - pdf]

Internal Controls Over Selected Financial Operations
Of the 19 audit recommendations, nine recommendations were fully implemented, nine recommendations were partially implemented, and one recommendation was not implemented. Clymer Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Financial Operations
Based on our limited procedures, it appears that the District has made considerable progress in implementing our recommendations. Of the nine audit recommendations, seven recommendations were fully implemented and two recommendations were not implemented. For example, the District has taken steps to tighten controls in the Purchasing Department. All district employees involved in procurement have received the District's procurement policy and regulations. The purchasing agent reviews all orders and ensures any orders over $500 have a valid contract attached. Commack Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Selected Financial Operations
Of the eight audit recommendations, seven recommendations were implemented and one recommendation was not implemented. Cortland City School District[complete audit - pdf] | [2007 audit report - pdf]

Selected Financial Activities
Of the 15 audit recommendations, 11 recommendations were fully implemented, two recommendations were partially implemented, and two recommendations were not implemented. East Aurora Union Free School District[complete audit - pdf] | [2006 audit report - pdf]

Budget Review
Based on the results of our audit, we found that the budgeted estimated revenues and appropriations appeared reasonable. In addition, we found that District officials generally implemented the recommendation we made in our prior budget review audit report, issued in April 2009, regarding appropriating adequate funds for the cost of termination payments paid to employees for their unused leave time upon retirement. East Moriches Union Free School District[complete audit - pdf]

Internal Controls Over Selected Financial Operations
Of the 10 audit recommendations, seven recommendations were fully implemented, two recommendations were partially implemented, and one recommendation was not implemented. East Syracuse-Minoa Central School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls Over Procurement and Information Technology
Of the 10 audit recommendations, eight recommendations were fully implemented, one recommendation was partially implemented, and one recommendation was not implemented. East Williston Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Budget Review
Based on the results of our audit, we found the budgeted estimated revenues and appropriations appear reasonable. Fabius-Pompey Central School District[complete audit - pdf]

Internal Controls Over Purchasing and Capital Assets
Of the five audit recommendations included in the report, one recommendation was implemented and four recommendations were not implemented. Germantown Central School District[complete audit - pdf] | [2007 audit report - pdf]

Financial Condition and Internal Controls Over Financial Operations
Based on our limited procedures, it appears that the District has implemented all 16 of the audit recommendations. For example, the District developed job descriptions with required qualifications for the positions of Assistant Superintendent for Business and District Treasurer, and hired qualified individuals to hold these positions. In March 2005, the Board appointed a Certified Public Accountant (CPA) as District Treasurer. Prior to his appointment, this individual had experience as treasurer at other school districts. In June 2006, the Board appointed an Interim Assistant Superintendent for Business who had over 26 years of prior school business administration experience. The Interim Assistant Superintendent for Business trained and mentored the current Assistant Superintendent for Business from June 2006 to June 2009 to ensure that he was properly trained to take over the position. Hauppauge Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Selected Financial and Capital Project Activities
Based on our limited procedures, it appears that the District has made substantial progress in taking corrective action. Of the eight audit recommendations, five recommendations were fully implemented, one recommendation was partially implemented, and one recommendation was not implemented. The remaining recommendation was not applicable under the present circumstances. For example, the District hired a new accountant whose duties are to account for capital projects, separating this function from the Treasurer's immediate control. The new distribution of responsibilities adequately mitigates the risks related to the Treasurer's previous role in performing incompatible duties. Haverstraw-Stony Point Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Selected Financial Activities
Of the 18 audit recommendations, 14 recommendations were implemented, one recommendation was partially implemented, one recommendation was not implemented and two recommendations were no longer applicable. Highland Falls-Fort Montgomery Central School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls
Based on our limited procedures, it appears that the School District has made considerable progress in implementing our recommendations. Of the 12 audit recommendations, 10 recommendations were fully implemented, and two recommendations were partially implemented. For example, the District took steps to properly segregate duties in the Treasurer's office and to provide for appropriate management oversight. In addition, bank reconciliations and wire transfers are approved by the Assistant Superintendent for Business. Finally, the Treasurer is now in control of her signature disk, which was previously in the possession of Nassau BOCES. Jericho Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Selected Financial Activities
Of the 12 recommendations, we found that nine recommendations were fully implemented, one was partially implemented, and two were not implemented. Lake Placid Central School District[complete audit - pdf] | [2006 audit report - pdf]

Transportation Cost Savings
We found that the District’s reassessment of how the students are bused, and the related improvements that District officials are planning to make, will achieve significant cost savings and also yield environmental benefits. If District officials lower the bus capacity with the elimination of a route, they can achieve a savings of $224,334 over a five-year period. If District officials lower the bus capacity by replacing a 65-passenger bus with a 36-passenger bus, they will achieve an estimated $15,871 in cost savings over a five-year period. In addition to cost savings, these improvements will yield environmental benefits. Over a five-year period, the District will save 4,990 gallons of diesel fuel, which equates to 110,928 pounds of CO₂ emissions. Laurens Central School District[complete audit - pdf]

Budget Review
Based on the results of our audit, except for as noted, we found the significant revenue and expenditure projections in the proposed budget to be reasonable. District officials are projecting an unappropriated fund balance in excess of legal limits by approximately $850,000 as of June 30, 2010. In addition, District officials over-budgeted their debt service appropriations by $243,000. Liberty Central School District[complete audit - pdf]

Internal Controls Over Selected Financial Operations
In July 2007, $600,000 was improperly transferred from a District bank account to various external bank accounts. The depository bank quickly recovered all but $105,000, which the District was able to recoup from its insurance company and the bank in May 2008. However, the District has still not improved controls over all types of wire transfer activity. Further, the District paid $9.4 million to vendors without auditing the claims, and paid $900,000 for professional services that were awarded without using RFPs. Lindenhurst Union Free School District[complete audit - pdf]

Internal Controls Over Selected Financial Activities
Based on our limited procedures, it appears that the District has made considerable progress on the implementation of our recommendations. Of the eight audit recommendations, four recommendations were fully implemented, and four recommendations were partially implemented. For example, the duties of the Treasurer have either been segregated or compensating controls have been implemented. The Superintendent's secretary now keeps a mail log of all incoming checks before they are given to the Treasurer for deposit. The account clerk now performs the bank reconciliations and the Superintendent reviews and signs them. The journal entries are now printed and signed by the Superintendent as evidence of his review and authorization. Margaretville Central School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls Over Project Change Orders
Internal controls over capital project change orders were not appropriately designed and operating effectively to adequately safeguard District assets. Because the Board did not develop a comprehensive change order policy, authorize change directives or designate an official to authorize change directives on its behalf, and because the Board approved approximately half of the change orders after work was completed, the District has limited assurance that the $1.8 million expended on change orders during Phase I was within the scope and necessary. Enlarged City School District of Middletown[complete audit - pdf]

Internal Controls Over Select Financial Activities
Because BOCES entered into a service agreement without authority to do so, public funds were used for questionable overseas activities. BOCES then placed approximately $1.2 million in proceeds in the Monroe 2-Orleans Educational Foundation, Inc. (Foundation) with no authority to use public funds for this purpose. The Foundation appears to have transferred the moneys to the Rochester Area Community Foundation, Inc (RACF) in order to avoid the restrictions on investments of BOCES moneys. As a result of using higher risk investments, there was a decline of approximately $300,000 as of March 31, 2009. BOCES officials also contributed over $10 million to an Other Post Employment Benefits Trust, without the legal authority to maintain such a trust. In addition, the Board failed to properly establish two reserves or provide adequate oversight for five reserves, which had a combined balance of almost $2.5 million as of June 30, 2009. The Board failed to properly oversee and train the claims auditor, and did not receive or require monthly reports from the claims auditor. Finally, we found weaknesses in BOCES' information technology structure, such as a lack of an entity-wide security assessment, lack of a disaster recovery plan, and inappropriate user rights assigned to some individuals. Monroe 2 Orleans BOCES[complete audit - pdf]

Budget Review
Based on the results of our audit, except as noted, we found the significant revenue and expenditure projections in the proposed budget to be reasonable. However, we found that District officials over-budgeted employee benefit appropriations by approximately $2.6 million to maintain and accumulate fund balance. Monroe-Woodbury Central School District[complete audit - pdf]

Internal Controls Over Payroll and Selected Financial Activities
Based on our limited procedures, it appears that the District has made considerable progress in implementing our recommendations. Of the 14 audit recommendations, 11 recommendations were fully implemented, one recommendation was partially implemented, one recommendation was not implemented, and one recommendation was no longer applicable. For example, at the time of our review, the Board was in the process of developing an overtime policy. District officials have developed procedures for overtime payments. We compared a six-month period from July 2007 to December 2007 to the six-month period of July 2008 to December 2008, during which the District reduced overtime by almost 134 hours for a cost savings of approximately $13,500. Nanuet Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Financial Condition and Internal Controls – Audit Follow Up
Of the 14 audit recommendations, three recommendations were fully implemented, eight recommendations were partially implemented and three recommendations were not implemented. North Babylon Union Free School District[complete audit - pdf] | [2007 audit report - pdf]

Budget Review
Based on the results of our audit, we found the significant revenue and expenditure projections in the proposed budget to be reasonable. The District projects that its undesignated fund balance at June 30, 2010 will be approximately $17.5 million, which is $11.0 million more than the legal limit. This surplus is mainly the result of the District's overestimation of appropriations for Teachers’ Salaries and Employee Benefits and underestimation of revenues for Federal Fiscal Stabilization Aid. Patchogue-Medford Union Free School District[complete audit - pdf]

Safeguarding District Assets
Based on our limited procedures, we found that District officials have taken no corrective action. Our audit recommendations were provided to help District officials monitor District finances and protect taxpayer dollars. However, none of the seven audit recommendations were implemented. For example, although the Board received monthly budget status reports and budget transfer reports, the Board did not ensure compliance with its budget transfer policy. We reviewed these reports for the months of January 2007, October 2007 and March 2009 and found 61 budget transfers totaling $167,207. Of the 61 transfers, 39 transfers totaling $116,680 (70 percent) occurred after a purchase was made. In addition, we found 56 accounts totaling $1,256,432 had a negative balance and no corresponding budget transfer. Therefore, the Board's procurement and budget transfer policies are still not being followed. Penn Yan Central School District[complete audit - pdf] | [2006 audit report - pdf]

Internal Controls Over Selected Activities
Although the District had significant operating surpluses during each of the three fiscal years ended June 30, 2009, the amount of unappropriated, unreserved fund balance retained at year-end averaged $5.5 million during that period. In 2008-09 the District retained approximately $9 million, or almost 15 percent of the ensuing year’s budget – nearly four times the amount allowed by law. District officials also did not adequately segregate duties within the payroll process. The payroll clerk has the ability to create employee records, update employee information, input salary information, set up withholdings and direct deposits, process the payroll, and print and distribute payroll checks. Port Jervis City School District[complete audit - pdf]

Internal Controls Over Financial Activities
Of the 15 audit recommendations, eight recommendations were fully implemented, five recommendations were partially implemented and two recommendations were not implemented. Ravena-Coeymans-Selkirk Central School District[complete audit - pdf] | [2007 audit report - pdf]

Audit of Selected Financial Transactions
The Board did not protect the District's financial interests from waste and abuse. The Board's failure to develop sound policies to manage District resources, its unwillingness to monitor District finances, and its deference to the individuals holding the Superintendent's position resulted in a poor control environment. In addition, the former Superintendent compensated Superintendent's Employee Group members at his discretion and provided employees with $164,550 in undocumented bonuses and salary increases. The claims auditor failed to audit $9 million in District claims. Finally, the District did not adopt comprehensive purchasing procedures. We found exceptions with all 61 contracts with professional service providers totaling $2,673,082 that we examined, including that the District entered into 58 of these contracts totaling $2,584,082 without issuing requests for proposals. Rochester City School District[complete audit - pdf]

2009-10 Second Quarter Report on Results of Operations
Based on our analysis of the District’s general fund revenues and expenditures reported as of December 31, 2009, we determined that the District is on track to exceed its revenue projection and to stay within its budgeted expenditure limits. If this trend continues, the District could end the year with a surplus of about $993,000, or $3.4 million more than the planned operating deficit of $2.5 million. However, there are still instances in which District officials are charging encumbrances and expenses against budget line codes with no budgeted appropriations, or spending and encumbering funds in excess of budgeted appropriations. Finally, District officials have either expended, or earmarked for a specific purpose, $4.96 million of AIG funds received in 2007-08. However, they have not earmarked and amended their 2009-10 budget to integrate the remaining $1.04 million. Roosevelt Union Free School District[complete audit - pdf]

2009-10 Third Quarter Report on Results of Operations
Based on our analysis of the District’s general fund revenues and expenditures reported as of March 31, 2010, we determined that the District is on track to exceed its revenue projection and to stay within its budgeted expenditure limits. If this trend continues, the District could end the year with a surplus of approximately $4.2 million instead of the planned operating deficit of $2.5 million. As a result, the total general fund balance will likely increase from about $20 million as of June 30, 2009, to approximately $24.1 million as of June 30, 2010. With existing reserves of $9.5 million and appropriations of $2.82 million to fund next year’s budget, the District will have approximately $11.8 million of unreserved, unappropriated monies in the general fund as of June 30, 2010. This amount is approximately 14 percent of the tentative 2010-11 budget of $84 million, or 3.5 times the amount allowed to be retained by law. In addition, there are still instances in which District officials are charging encumbrances and expenses against budget line codes with no budgeted appropriations, or spending and encumbering funds in excess of budgeted appropriations. As a result, 17 account codes were cumulatively over-expended by $187,211. This is an improvement from the 42 account codes that were over-expended by approximately $1.8 million that we reported in our second quarter report. Finally, District officials need to encumber and earmark the remaining $1.04 million in AIG funds. Roosevelt Union Free School District[complete audit - pdf]

Financial Condition and Internal Controls Over Payroll and Purchasing
The District's budgeting practices have resulted in the District accumulating more than $22 million in idle funds, much of which should be used to benefit taxpayers. The Board and District officials consistently overestimated expenditures and underestimated revenues, which resulted in annual operating surpluses, and increases to fund balance, totaling $19.5 million over the last five fiscal years. In fact, there appears to be a pattern of adopting budgets that generate more revenue than required for District operations, and then allocating the unused balance to reserve funds in amounts which appear unnecessary and excessive. We found that reserve funds contained $19 million in unsupported or unauthorized funds. We also found that 21 employees were granted an additional 1,266 days of sick leave without Board approval. Three of the 21 employees have retired and were paid almost $16,000 for these additional days. Finally, District officials have not fully implemented or enforced the purchasing policy. We found that the services of three of the providers were procured without the use of requests for proposals (RFPs) or any other form of competition. Rush-Henrietta Central School District [complete audit - pdf]

Internal Controls Over Selected Financial Activities
Of the nine audit recommendations included in the report, four recommendations were fully implemented, one recommendation was partially implemented, and four recommendations were not implemented. Saugerties Central School District[complete audit - pdf] | [2006 audit report - pdf]

Budget Review
Based on the results of our audit, we found that the budgeted estimated revenues and appropriations appear reasonable. Schenectady City School District[complete audit - pdf]

Internal Controls Over Selected Financial Activities
Of the 12 audit recommendations, three recommendations were fully implemented and nine recommendations were partially implemented. Schoharie Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Computer Equipment and Employee Expense Reimbursements
Of the 12 audit recommendations, the District fully implemented 10 recommendations and did not implement two recommendations. Schuylerville Central School District[complete audit - pdf] | [2006 audit report - pdf]

Financial Condition and Internal Controls Over Selected Financial Activities
Based on our limited procedures, it appears that the District has made progress in implementing corrective actions for the 17 audit recommendations contained in our report. Of the 17 audit recommendations, 10 recommendations were fully implemented, five recommendations were partially implemented, and two recommendations were not implemented. We compared the projections of unreserved fund balance at the end of the fiscal years 2007-08 and 2008-09 against the actual unreserved fund balance at June 30, 2008 (audited) and June 30, 2009 (unaudited) and found that the Assistant Superintendent for Business made conservative projections that resulted in realistic estimates of unreserved fund balance at the end of these fiscal years. Seaford Union Free School District[complete audit - pdf] | [2006 audit report - pdf]

Internal Controls Over Financial Operations
Based on our limited procedures, it appears that the District has made progress in implementing our recommendations. Of the eight audit recommendations, four recommendations were fully implemented, and four recommendations were partially implemented. For example, the District has developed a disaster recovery plan and implemented policies and procedures to strengthen internal controls for off-site computer data storage. The policy was adopted by the Board in October 2009. Sewanhaka Central High School District[complete audit - pdf] | [2007 audit report - pdf]

Budget Review
Based on the results of our audit, except as noted, we found the significant revenue and expenditure projections in the tentative budget to be reasonable. The District budgeted $401,087 and $954,944 more than will be needed to satisfy the costs for Teachers Retirement System contributions and utilities, respectively. In addition, the District’s tentative 2010-11 budget document did not include any information as to actual year-to-date revenue and expenditure data and projected revenues and expenditures for the current fiscal year, as amended to date, to make the budget a more useful document. Furthermore, District officials did not take appropriate action to resolve two of the five recommendations contained in the budget review audit report issued in April 2009. South Country Central School District[complete audit - pdf]

Internal Controls Over Selected Financial Operations
Of the nine audit recommendations, seven recommendations were fully implemented, one was partially implemented and one recommendation was not implemented. South Glens Falls Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls
Of the 29 audit recommendations, 17 recommendations were implemented, six recommendations were partially implemented and six recommendations were not implemented. Three Village Central School District[complete audit - pdf] | [2006 audit report]

Budget Review
We have reviewed the 2010-11 proposed budget for the Enlarged City School District of Troy and found that the budgeted estimated revenues and appropriations appear reasonable. Enlarged City School District of Troy[complete audit - pdf]

Internal Controls Over Selected Financial Activities and Information Technology
Of the 12 audit recommendations, five recommendations were fully implemented, six recommendations were partially implemented and one recommendation was not implemented. Unatego Central School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls Over Selected Financial Operations
Based on our limited procedures, it appears that the District has made some progress in implementing our recommendations. Of the 22 audit recommendations, nine recommendations were implemented, five recommendations were partially implemented, four recommendations were not implemented, and four recommendations were no longer applicable. The Superintendent stated, and Board members confirmed, that the Board's policy committee is reviewing policies and is in the process of updating the entire Board Policy Book in consultation with the District's Legal Counsel. We found that the Board has adopted several formal policies, including those that address the claims auditor's duties and how to identify fraud, abuse and waste. However, the Board has not developed formal policies and procedures regarding grant records and activities, fringe benefits, payroll, leave time records, Treasurer's office, and information security. Valhalla Union Free School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls Over Selected Financial Activities and Computer Data
Based on our limited procedures, it appears that the District has made significant progress implementing our recommendations. Of the seven audit recommendations, five recommendations were implemented, and two recommendations were not implemented. For example, District management still believes that the overpayments did not occur and that based on the memorandum of understanding (MOU) and the school attorney's review, they should not have to recover any overpayments. We disagree with the payouts for unused benefits and the MOU. In addition, the District still uses an employee of the Broome Tioga BOCES Central Business Office for claims audit services. This is inappropriate and contrary to the SED guidance, because the District has material and significant contract payments to the BOCES. Vestal Central School District[complete audit - pdf] | [2008 audit report - pdf]

Computer Equipment: Energy Conservation and Cost Savings
Based on our limited procedures, we found that the district has implemented all three of our recommendations. The District has enabled conservation settings on computers and is tracking the usage. The District also uses computer software to track each networked computer and report energy savings for each machine. The report that is generated by this software is detailed enough to allow staff to test specific machines, as it includes the computer equipment name and IP address, and to see that each is set to conserve energy when not in use. District officials have taken measures to conserve electricity usage and in doing so have improved their impact on the environment. Vestal Central School District[complete audit - pdf] | [2008 audit report - pdf]

Internal Controls Over Selected Financial Operations
Of the 11 audit recommendations, eight recommendations were fully implemented and three recommendations were partially implemented. Warrensburg Central School District[complete audit - pdf] | [2007 audit report - pdf]

Internal Controls Over Financial Operations
Based on our limited procedures, we determined that the District has made progress in implementing our recommendations. Of the 12 audit recommendations, eight recommendations were fully implemented, two recommendations were partially implemented and one recommendation was not implemented. In addition, one recommendation is no longer relevant because the District redesigned its cash handling procedures. For example, the Business Administrator provided us with written cash receipt and disbursement procedures for the Extra-Curricular Activity (ECA) Fund. The procedures adequately provide for oversight of the ECA Treasurer's work, including having the Business Administrator sign ECA checks. Warsaw Central School District[complete audit - pdf] | [2006 audit report - pdf]

Internal Controls Over Selected Financial Operations
We found that the District paid 11 of the 14 employees tested, a total of $58,415 upon separation for 300 vacation and personal days to which they were not entitled by contract. The former Associate Superintendent for Personnel and Administration was also overpaid $5,800 for 65 sick days that were not authorized by his individual employment agreement. We also found that the accrual records of the three chief and four head custodians we examined had inaccurate vacation leave balances, which, if converted into cash payments, would result in total overpayments of $20,546. We also found weaknesses in the internal controls over cash disbursements and fuel inventories. Lastly, we found that District managers have not effectively addressed the safeguarding of computerized financial data against unauthorized access or potential loss in the event of a disaster. West Babylon Union Free School District[complete audit - pdf]

Financial Condition and Internal Controls Over Selected Financial Activities
The District has accumulated approximately $8.9 million that should be used to benefit taxpayers by paying one-time expenditures, funding necessary reserves, reducing debt and/or reducing the tax levy, in accordance with applicable statutory requirements. The District has not ensured that budget estimates are reasonable. We found that District officials routinely overestimated appropriations and underestimated revenues. Poor budget estimates resulted in revenues exceeding expenditures by approximately $30.1 million, in total, (average of $7.5 million) over the last four fiscal years, on an average total budget of about $136 million. These operating surpluses have been used to increase nine general fund reserves. In addition, District officials could not provide adequate documentation to support the funding levels of two reserves and did not properly use another reserve. Further, District officials did not properly account for and report a current liability and reserve for encumbrances, which had the effect of reducing unreserved fund balance by nearly $4 million. In addition, the Board has not established adequate policies or procedures for the audit of claims. Finally, the District's purchase card policy and procedures do not adequately ensure that all transactions made with purchase cards are appropriate. Williamsville Central School District[complete audit - pdf]

Internal Controls Over Selected Financial Activities
Although the Board adopted a procurement policy and District officials developed procedures to implement the policy, these policy and procedures did not provide guidelines for the use and evaluation of requests for proposals (RFPs) for awarding energy service companies contracts and professional services contracts. We reviewed the process used to award contracts to energy service companies and professional services providers who received contracts totaling approximately $19 million. We found that the District did not always document the reason for selecting a bidder, did not always award the bid to the lowest responsible bidder and in some instances, did not use RFPs when soliciting professional services. The Board has not adopted comprehensive policies and procedures to ensure that access to the District’s computerized financial data is restricted to only those functions required by individual employee’s job duties. In addition, District officials have not implemented access controls to ensure proper segregation of duties within the computer system and to limit access to users based on their job descriptions and responsibilities. Yonkers City School District[complete audit - pdf]