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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

East Syracuse Minoa Central School District – Financial Software Access Rights (2016M-41)


Released: July 15, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to determine if access to the District’s financial software was appropriately limited and monitored for the period July 1, 2014 through December 23, 2015.

Background

The East Syracuse Minoa Central School District is located in the Towns of Manlius, Cicero, Sullivan and Dewitt, in Onondaga County. The District, which operates seven schools with approximately 3,500 students, is governed by an elected nine-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $74.6 million.

Key Findings

  • District officials have not addressed the conflicting duties regarding the payroll access rights adequately.
  • The District Treasurer and the Executive Director of the School Business Administration had not reviewed the payroll clerk’s access rights after the completion of a software update.

Key Recommendations

  • Ensure that employees are not authorized to have incompatible duties within the financial software.
  • Ensure that financial software upgrades do not alter the approved user access rights.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236