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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Madison Central School District – Procurement of Professional Services (2015M-322)


Released: February 5, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review the District’s process and procedures for procuring professional services for the period July 1, 2014 through July 31, 2015.

Background

The Madison Central School District is located in the Towns of Eaton, Madison and Stockbridge in Madison County and the Towns of Augusta, Marshall and Vernon in Oneida County. The District, which operates one school with approximately 490 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year total approximately $9.6 million.

Key Findings

  • District officials did not always seek competition for professional services.
  • The Board did not always formally approve contracts for professional service providers.

Key Recommendations

  • Monitor the procurement of professional services to ensure compliance with the District’s policies and all applicable laws and regulations.
  • Enter into written agreements or maintain documentation for each professional service provider to clearly stipulate the contract period, the services to be provided and the basis for competition.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236