Purpose of Audit

The purpose of our audit was to review the District’s cash receipt process for extra-classroom activity funds for the period July 1, 2014 through March 31, 2016.

Background

The Seaford Union Free School District is located in the Town of Hempstead in Nassau County. The District, which operates four schools with approximately 2,400 students, is governed by an elected five-member Board of Education. Budgeted appropriations for the 2015-16 fiscal year totaled approximately $63.6 million.

Key Findings

• School store deposits during 2015-16 were not made in a timely manner, with the time between collection and deposit dates ranging from 15 to 91 days.
• School store receipts were not supported by a profit and loss statement or sufficient detail for the central treasurer to determine if all receipts collected were submitted to the building secretary.

Key Recommendations

• Ensure that all receipts are deposited in a timely manner.
• Ensure that extra-curricular activity clubs attach profit and loss statements or other detail sufficient to support that all money collected is included in deposits.