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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

York Central School District – Online Banking (2016M-295)


Released: November 25, 2016 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to determine whether the District’s online banking transactions were safeguarded for the period July 1, 2014 through August 5, 2016.

Background

The York Central School District is located in the Towns of Leicester and York in Livingston County and the Town of Perry in Wyoming County. The District, which operates two schools with approximately 735 students, is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2016-17 fiscal year total approximately $16.8 million.

Key Findings

  • District officials were not aware of any agreements regarding online banking.
  • District officials did not develop written procedures for online banking activities.
  • District officials did not dedicate a separate computer for online transactions.
  • Both the Treasurer and Business Administrator have the ability to perform online banking transactions, but neither has received Internet security awareness training.

Key Recommendations

  • Ensure there are sufficient written agreements with any banks and that those who perform online banking transactions are familiar with their content.
  • Establish written online banking procedures as specified in the Board policy that adequately segregate duties and require independent verification of transfers.
  • Designate a computer to be used only for online banking transactions.
  • Ensure that employees involved in the online banking process receive adequate Internet security awareness training.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236