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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts


Peru Central School District – Extra-Classroom Activity Funds (2017M-69)


Released: June 9, 2017 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to determine whether extra-classroom activity funds were adequately safeguarded and cash collections and disbursements were properly accounted for for the period July 1, 2015 through January 31, 2017.

Background

The Peru Central School District is located in the Towns of Ausable, Black Brook, Peru, Plattsburgh, Saranac and Schuyler Falls in Clinton County. The District is governed by an elected seven-member Board of Education. Budgeted appropriations for the 2016-17 fiscal year were approximately $45 million.

Key Findings

  • The faculty auditor did not review the central treasurer’s bank reconciliations on a monthly basis.
  • Disbursements totaling $6,976 were not authorized by a student treasurer and District officials were unable to provide adequate support for what appear to be legitimate disbursements amounting to $6,746. However, the lack of documentation prevents officials from confirming it.
  • Four of the 10 student ledgers we reviewed were not in agreement with the central treasurer’s ledger.

Key Recommendations

  • Review and verify the accuracy of the bank reconciliations completed by the central treasurer.
  • Prepare checks for signature only after receiving signed payment order forms that contain adequate supporting documentation.
  • Ensure each club maintains an accurate student ledger.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236