Purpose of Audit

The purpose of our audit was to determine whether District officials maintained complete and accurate inventory records to safeguard information technology assets for the period July 1, 2016 through June 30, 2017.

Background

The South Country Central School District is located in the Town of Brookhaven in Suffolk County. The District is governed by a seven-member Board of Education and operates six schools. Operating appropriations for the 2016-17 fiscal year totaled approximately $119 million.

Key Findings

• Because neither the accounting department nor the network specialists provided inventory information timely, the inventory secretary could not maintain a complete and accurate inventory record.
• Except for a camera valued at $799, none of purchased items reviewed, totaling $109,031, were listed in the District’s inventory records as of June 30, 2017.

Key Recommendations

• Ensure that the District’s inventory records are complete, accurate and updated timely.
• Ensure that periodic physical inventories are performed more frequently and investigate any differences from the District’s inventory records.