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Office of the State Comptroller - Local Government & School Accountability
Taxpayers' Guide to State and Local Audits

Town of Providence – Financial Operations (2011M-262)


Released: February 24, 2012 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review the Town’s financial operations for the period January 1, 2010 to July 31, 2011.

Background

The Town of Providence is located in Saratoga County. The elected Town Board consists of four council members and the Town Supervisor, and is responsible for managing Town operations and overseeing the Town’s financial affairs. For 2010, the Town financed the majority of its operating costs of approximately $1.3 million primarily through real property taxes, sales taxes, and State aid.

Key Findings

  • The Supervisor’s accounting records were in poor condition, and did not provide an accurate portrait of the Town’s financial condition at any time, nor did they accurately state the fund balances.
  • The Board did not require the Supervisor to provide adequate monthly budget-to-actual comparison reports.
  • The Board did not properly audit claims prior to payment and has authorized the use of debit cards which circumvents the claims auditing process.
  • Town officials have not implemented policies and procedures regarding the sale of garbage bags and resident transfer station permits.

Key Recommendations

  • Ensure that the Town’s accounting records are complete, accurate, and maintained in a timely manner.
  • Prepare and provide the Board with complete and accurate monthly financial reports.
  • Conduct a thorough audit of all claims prior to payment and discontinue the use of debit cards.
  • Develop and implement policies and procedures for the sale of garbage bags and permits.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236