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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts


Town of Genesee – Disbursements (2016M-433)


Released: March 17, 2017 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to review the cash disbursement process for the period January 1, 2015 through December 2, 2016.

Background

The Town of Genesee is located in Allegany County and has a population of approximately 1,700. The Town is governed by an elected five-member Town Board. Budgeted appropriations for 2016 totaled approximately $750,000.

Key Findings

  • The Town's accountant improperly performed the Supervisor's duties of disbursing funds through wire transfers and electronic payments.
  • The Board did not conduct an annual audit of the Supervisor's records.
  • Neither the Supervisor nor the accountant prepared and provided the Board with monthly bank reconciliations.

Key Recommendations

  • Enter into a written agreement with the Town's bank to indicate the manner in which electronic or wire transfers will be made.
  • Annually audit, or retain an independent auditor to audit, the Supervisor's records.
  • Ensure that monthly bank reconciliations are provided to the Board for its review.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236