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NYS Comptroller

THOMAS P. DiNAPOLI

Taxpayers' Guide to State and Local Audits

Audits of Local Governments and School Districts

Village of Brookville – Board Oversight (2015M-45)


Released: June 12, 2015 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine the Board’s oversight of Village activities for the period June 1, 2013 through June 30, 2014.

Background

The Village of Brookville is located in the Town of Oyster Bay, Nassau County, and has a population of approximately 3,400. The Village is governed by an elected five-member Board of Trustees. Budgeted appropriations for the 2014-15 fiscal year totaled approximately $4.4 million.

Key Findings

  • The Village has accumulated unexpended surplus funds totaling $2.4 million without a long-term plan for its use.
  • The Board has not annually audited, or provided for an audit of, the records of the Clerk-Treasurer and the Justice.
  • The Board did not audit claims prior to payment.

Key Recommendations

  • Establish a long-term financial plan that addresses how the Village will use surplus moneys accumulated in operating funds and establish policies that address maintaining a reasonable amount of unexpended surplus fund balance.
  • Conduct an annual audit of, or provided for an audit of, the Clerk-Treasurer’s records and the Justice’s records and dockets.
  • Establish a process for an appropriate audit of claims.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236