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NYS Comptroller

THOMAS P. DiNAPOLI

Taxpayers' Guide to State and Local Audits

Audits of Local Governments and School Districts

Village of Gilbertsville – Cash Receipts and Disbursements (2014M-267)


Released: February 13, 2015 -- [read complete report - pdf]

Purpose of Audit

The purpose of our audit was to examine the Village’s cash receipt and disbursement practices for the period June 1, 2013 through July 14, 2014.

Background

The Village of Gilbertsville is located in the Town of Butternuts, Otsego County, and has approximately 400 residents. The Village is governed by an elected three-member Board of Trustees. Budgeted appropriations for the 2014-15 fiscal year for the general fund and water fund total approximately $346,700.

Key Findings

  • The Clerk-Treasurer performs all financial duties relating to collecting and disbursing Village money, as well as recording those transactions and reconciling the activity, with limited oversight.
  • The Board did not annually audit the Clerk-Treasurer’s records.
  • The Board did not certify the list of unpaid water accounts to be re-levied.

Key Recommendations

  • Establish and implement policies and procedures to provide additional oversight of the Clerk-Treasurer.
  • Perform an annual audit of the Clerk-Treasurer’s records.
  • Certify the list of unpaid water accounts to be re-levied.

Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.state.ny.us
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236