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August 3, 2010



DiNapoli’s Office Completes Audit of
Village of Harrisville


The Village of Harrisville failed to segregate the clerk-treasurer’s duties, ensure that the clerk-treasurer maintained adequate and complete records and reports or establish compensating controls, according to an audit released today by New York State Comptroller Thomas P. DiNapoli.

 “My office’s audits help local governments improve their financial management practices,” DiNapoli said. “Without accurate records, reports and controls in place, the Village of Harrisville can’t properly assess the village’s financial operations and condition, and there is an increased risk that improper cash transactions could occur or remain undetected. The village must do better.” The audit covered the period June 1, 2008 to October 31, 2009.

The clerk-treasurer is solely responsible for all aspects of the village’s financial and recordkeeping duties, such as receiving and depositing moneys, writing checks and reconciling bank accounts.

Despite this lack of segregation of duties, the board did not designate anyone to periodically review the clerk-treasurer’s records or bank reconciliations during our audit period. Furthermore, the board did not audit, or cause to be audited, the financial records and reports of the clerk-treasurer for the fiscal year ending May 31, 2009, as required by law.

Village officials generally agreed with our recommendations, and indicated they would take corrective action.

If you have any questions, or would like a comment from the Comptroller’s press office regarding this audit, please call the press office at 518-474-4015, or send an email to press@osc.state.ny.us.

Click here for a full copy of the audit.

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