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December 26, 2008


DiNapoli: Now Easier for Businesses to Comply with
State's Vendor Responsibility Requirements

State Comptroller Thomas P. DiNapoli today announced that his office has made it easier for businesses to find information on the state’s vendor responsibility requirements and to access the New York State Vendor Responsibility System, required forms and other helpful documents.

“State agencies awarded contracts worth $37 billion last fiscal year,” DiNapoli said. “While we must make sure those dollars go to reputable firms, the process for determining whether businesses are responsible and capable of doing those jobs should not be so cumbersome. The changes my office made make it much easier for business to find the information they need.”

Under state law, state agencies are required to evaluate the responsibility of a prospective contractor to ensure that contracts are only awarded to vendors who can meet the terms of a contract and have the integrity to justify the award of public dollars.

Working with the business community and state agencies, the State Comptroller’s Office has created an easy-to-navigate Web site that walks vendors through the state’s vendor responsibility requirements. Businesses can find required forms, locate answers to questions about vendor responsibility, and register for and access the Comptroller’s VendRep System.

The VendRep System is a centralized database launched by the State Comptroller’s Office in 2007. It is an online system that allows businesses to submit and update a vendor responsibility questionnaire that remains on file for review by state agencies considering contracting with that vendor. Prior to the VendRep System, vendors had to file separate paper copy questionnaires to each agency they sought to do business with.

Through the VendRep System, state agencies can access the online questionnaires which contain information about the vendor, such as whether the vendor has paid taxes; been subject of criminal investigations, indictments or convictions; violated prevailing wage or environmental regulations; and performed well on other government contracts.

For more information, visit


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