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February 24, 2009



DiNapoli's Office Completes School Audits

New York State Comptroller Thomas P. DiNapoli today announced his office completed audits of the Garrison Union Free School District and the Regional Information Centers for Broome-Delaware-Tioga BOCES, Eastern Suffolk BOCES and Nassau BOCES.

“My office’s audits help school districts, BOCES and local governments improve their financial management practices,” DiNapoli said. “These audits are tools for them to make sure proper policies and procedures are in place to protect taxpayer dollars and provide students with the best possible education and citizens with the best possible services.”

Broome-Delaware-Tioga BOCES Regional Information Center
Based on inquiries we made of the RIC management and our review of policies and procedures during our examination of technology services the RIC provided to component (or cross-contracting) school districts, we concluded that, as of October 29, 2008, controls are adequately designed.

Eastern Suffolk BOCES Regional Information Center
Based on inquiries we made of the RIC management and our review of policies and procedures during our examination of technology services the RIC provided to component (or cross-contracting) school districts, we concluded that, as of December 31, 2008, controls are adequately designed.

Garrison Union Free School District – Internal Controls Over Selected Financial Activities and Information Technology
The District’s unreserved unappropriated fund balance of $1 million on June 30, 2008, or 11.33 percent of the 2008-09 budget, exceeded the legal limit of 4 percent by $652,783. In addition, the District’s purchasing policy needs to be improved. The District’s purchasing policy does not require the use of competition or contain procedures to be used to procure professional services, which are exempt from competitive bidding. Finally, District officials have not sufficiently addressed the safeguarding of computerized data. Officials have not implemented appropriate access controls and did not implement a procedure to delete inactive employees from the active directory and the accounting system on a timely basis. In addition, the District had no formal disaster recovery plan.

Nassau BOCES Regional Information Center
Based on inquiries we made of the RIC management and our review of policies and procedures during our examination of technology services the RIC provided to component (or cross-contracting) school districts, we concluded that, as of December 5, 2008, controls are adequately designed.

Click on the above links to view the audits.

If you have any questions or would like a comment from the Comptroller’s office regarding these audits, please call 518-474-4015.

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