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February 15, 2011


Comptroller DiNapoli Releases Audits

New York State Comptroller Thomas P. DiNapoli announced today the following audits have been issued:

Office of Mental Health, New York State Psychiatric Institute: Control Over State Resources (2008-S-145)
DiNapoli’s auditors examined whether New York State Psychiatric Institute officials provided adequate control over state resources and determined that they did not. Auditors concluded that there was inadequate assurance that all employees on the Institute’s payroll were working the appropriate number of hours to support their salary. There was also inadequate assurance that the Institute was being properly reimbursed for its facilities used by Columbia staff or for Columbia business. Auditors recommended certain improvements in management control.

New York City Department of Health and Mental Hygiene, Flu Pandemic Preparedness (Follow-Up) (2010-F-41)
In audit report 2007-N-19, auditors examined whether the New York City Department of Health and Mental Hygiene was actively preparing for a flu pandemic, and they determined that a comprehensive plan had been developed. However, auditors noted that some of the department’s planning activities were not documented and inventory controls over face masks needed strengthening. When auditors followed up they found that department officials had made progress in correcting the problems identified.

State University of New York Upstate Medical University, Contracts for Personal and Miscellaneous Services (2010-S-3)
During the period April 1, 2006 through February 1, 2010, SUNY Upstate Medical University had 665 active personal and miscellaneous service contracts in place totaling $499.8 million. DiNapoli’s auditors examined whether the university was adequately justifying the need to initially contract out for such services and periodically reassessing whether such contracts could be deferred, eliminated or reduced. A sample of 50 contracts reviewed by auditors found that sufficient documentation was not maintained to justify the need for 38 of the contracts. Auditors also determined that the university did not periodically reassess such contracts. Auditors recommended improvements to attain savings relating to these contracts.

Department of Transportation, Region 4 Management of Selected Transportation Maintenance Activities (2008-S-172)
DiNapoli’s auditors examined whether employees in Region 4 were deployed and used efficiently. Auditors found several ways that the department could better utilize its employees. For example, highway maintenance workers typically spend an hour at the residency each day.  Auditors found no need for all maintenance workers to do this, and if indirect time were reduced by 25 percent, Region 4 could save about $96,000 each summer season. In addition, auditors found that Region 4 allocates its annual maintenance appropriations to each residency based primarily on lane miles, regardless of the highway and bridge conditions.  If allocations were based more extensively on highway and bridge conditions this would ensure that those in the worst condition were attended to first, regardless of residency location.


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