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January 19, 2010

DiNapoli’s Office Completes Local Government Audit

State Comptroller Thomas P. DiNapoli today announced his office completed the audit: Niagara Falls Public Library – Internal Controls Over Financial Operations.

“My office’s audits of local governments improve their financial management practices,” DiNapoli said. “These audits are tools for local officials to make sure proper policies and procedures are in place to protect taxpayer dollars and provide the best possible service these taxpayer dollars can deliver.”

Niagara Falls Public Library – Internal Controls Over Financial Operations
The board did not hold the number of meetings required by its bylaws, some trustees did not fulfill their obligation to attend meetings, and the board’s secretary and treasurer did not perform the duties for which they were appointed. The board failed to provide proper stewardship of library operations, set an example to staff, or fulfill its fiduciary responsibilities, including auditing and approving claims before payment; ensuring that board meetings were recorded and that library funds were disbursed in accordance with industry guidelines; maintaining a proper segregation of duties between financial decision-making and cash custody; and preparing financial reports in a manner consistent with the city’s accounting methods. Auditors also found control weaknesses in the cash receipts function, including the use of common cash drawers, inconsistent use of duplicate receipts, inadequate segregation of duties, and unconfirmed cash counts. As a result, $6,967 in revenue from fines was unaccounted for over a two-year period, and library officials cannot be assured that moneys are properly collected, recorded, and deposited.

Click here for a copy of the Niagara Falls Public Library audit.

If you have any questions or would like a comment from the Comptroller’s office regarding this audit, please call the Press Office at 518-474-4015, or send an email.



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