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July 22, 2010

DiNapoli’s Office Completes Audit of Port Ewen Fire District

The Port Ewen Fire District failed to safeguard cash assets and had prohibited interest in contracts, according to an audit released today by New York State Comptroller Thomas P. DiNapoli.

“Fiscal responsibility is essential to the well-being of a community,” DiNapoli said. “It’s the fire district’s job to provide adequate oversight of its finances to ensure taxpayer dollars are being used appropriately. Unfortunately, the Port Ewen Fire District failed to do this and must now take steps to prevent abuses like this from occurring in the future.”

The board did not ensure that the treasurer maintained proper and complete financial records, that bank reconciliations were prepared on a monthly basis, and did not require an annual accounting by the treasurer for the previous year’s financial transactions. The audit also found that two board members had prohibited interests in purchase contracts, totaling $2,825, with the district.

Furthermore, vouchers were not prepared or were not available to support six payments totaling $199,432 and vendor payments were regularly processed from vouchers that were not sufficiently supported.

The board also has not adopted internal policies and procedures for the procurement of goods and services that are not subject to competitive bidding as required by general municipal law.

Click here for a copy of the audit.

If you have any questions or would like a comment from the Comptroller’s press office regarding this audit, please call the press office at 518-474-4015, or send an email.


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