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September 8, 2008



DiNapoli’s Office Completes School Audits

State Comptroller Thomas P. DiNapoli today announced his office completed audits of the Highland Falls–Fort Montgomery Central School District and Port Chester–Rye Union Free School District.

“My office’s audits of schools and BOCES help schools improve their financial management practices,” DiNapoli said. “These audits are tools for schools to make sure proper policies and procedures are in place to protect taxpayer dollars and provide students with the best possible education.”

Highland Falls–Fort Montgomery Central School District – Internal Controls Over Selected Financial Activities (Orange County)
The district’s internal controls over its personnel processes need to be improved. The district did not obtain fingerprint-supported background checks for 27 district employees and four contractors who were in direct contact with students. The district’s controls over payroll processing also need to be improved. District officials hired 13 summer employees without board authorization and three others who were hired prior to board approval. In addition, there is a lack of segregation of duties in processing payrolls and purchasing controls were inadequate. District officials also did not seek competition when procuring legal, appraisal, architectural, telephone and boiler repair services, totaling approximately $161,361. Finally, district officials did not establish sufficient controls over key components of the district’s information technology system.

Port Chester–Rye Union Free School District – Internal Controls Over Procurement and Computerized Data (Westchester County)
Although the board’s adopted purchasing policies and procedures met the requirements outlined in General Municipal Law, district officials did not always follow or enforce provisions of these policies to safeguard district assets. Consequently, the district procured $347,688 in goods and services without competition. Specifically, the district made purchases from three vendors totaling $110,450 without seeking competitive bids, paid five vendors $206,100 for professional services without soliciting competitive quotes, and paid $31,138 for a construction change order without obtaining proper authorization or approval.

Click on the links to view the audits above.

If you have any questions or would like a comment from the Comptroller’s office regarding any of the audits above, please call the Press Office at 518-474-4015.

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