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September 30, 2008

 

DiNapoli's Office Completes School Audits

New York State Comptroller Thomas P. DiNapoli today announced his office completed audits of Brighton Central School District, Oxford Academy and Central School District and Tupper Lake Central School District.

“My office’s audits of school districts and BOCES help schools improve their financial management practices,” DiNapoli said. “These audits are tools for schools to make sure proper policies and procedures are in place to protect taxpayer dollars and provide students with the best possible education.”

Brighton Central School District – Internal Controls Over Purchasing (Monroe County)
Auditors reviewed 23 significant contracts and found district officials followed competitive bidding requirements in awarding the purchase contracts and public works contracts to the lowest responsible bidders responding to public advertisements for bids. However, the board did not adopt a policy for the procurement of professional services. Auditors tested two of the district’s most significant professional service providers and determined that the district did not solicit RFPs for legal services worth $123,000.

Oxford Academy and Central School District – Internal Controls Over Selected Financial Operations (Chenango County)
The board appointed the Delaware-Chenango-Madison-Otsego Board of Cooperative Educational Services to act as its claims auditor, which was a direct violation of State Education Department regulations. However, the audit of claims by DCMO BOCES was proper and complete in nature.
In addition, district officials failed to segregate the treasurer’s duties or implement compensating controls until her retirement in November 2007, when the board appointed a new treasurer. In addition, the new treasurer did not supervise and control the use of his facsimile signature or compare signed checks to certified warrants for accuracy and consistency before allowing checks to be distributed. Finally, the board and district officials did not establish comprehensive policies and procedures to adequately protect the district’s information technology system.

Tupper Lake Central School District – Internal Controls Over Selected Financial Operations (Franklin and St. Lawrence counties)
Cash receipt and disbursement duties were not properly segregated, monitored or controlled, duplicate press numbered receipts are not always issued, and disbursements are made prior to authorization. In addition, the board did not provide proper oversight such as requiring the treasurer to submit monthly and quarterly financial reports, the reports submitted do not include all financial activity or bank reconciliations, and bank reconciliations are not always accurate or prepared in a timely manner. Auditors also found that internal controls over extra-classroom activity funds and information technology were not adequate.

Click here to view the audit above.

If you have any questions or would like a comment from the Comptroller’s office regarding any of the audits above, please call 518-474-4015.

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