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September 09, 2010



DiNapoli: Town of Charlotte May Have Spent $36,000 More Than Necessary in Highway Dept and Fuel Purchases



New York State Comptroller Thomas P. DiNapoli today announced his office completed the audit: Town of Charlotte – Highway Operations.

“My office’s audits of local governments improve their financial management practices,” DiNapoli said. “These audits are tools for local officials to make sure proper policies and procedures are in place to protect taxpayer dollars. The Town of Charlotte must be sure town departments are following the rules and saving taxpayer dollars.”

DiNapoli’s auditors sampled 17 highway purchases and found that nine, totaling $7,584, lacked evidence that verbal quotes were obtained; and two, totaling $7,446, lacked evidence that written quotes were obtained as required. Purchases between $500 and $3,000 are to have verbal or written quotes from at least two vendors. For purchases between $3,000 and $10,000, written quotes are to be obtained from three vendors.

Further, DiNapoli’s auditors found the town did not follow bidding procedures for diesel fuel purchases totaling over $22,000. The town’s procurement policy does not state who is responsible for choosing a vendor, but it does state that the lowest responsible bidder is to be selected unless the purchaser prepares written justification as to why the selection would not be in the best interest of the town.

For a full copy of the audit, see: http://osc.state.ny.us/localgov/audits/towns/2010/charlotte.pdf

If you have any questions, or would like a comment from the Comptroller’s press office regarding this audit, please call 518-474-4015, or send an email to press@osc.state.ny.us.

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