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OSC Online Services Enrollment

Every State authority that reports in the Public Authorities Reporting System (PARIS) has been, automatically provided access to create new user accounts or edit existing user account for the Contract Submission System (CSS) via the OSC Online Services portal. OSC Online Services is accessed at https://portal.osc.state.ny.us.

Every State authority that reports in the PARIS already has at least one Online Services “authorizer”. It is the responsibility of the authorizer(s) to create and manage CSS users for the State authority. The authorizer can:

  • Create and manage users
  • Create other authorizers
  • Reset user passwords

OSC has provided each State authority’s designated primary contact with a list of the name(s) of existing authorizer(s) in their organization. The State authority will decide which staff will be provided access to CSS and which System role will be assigned. Also, the State authority will determine if additional authorizers will be created to assist in managing CSS users.

CSS User Roles

Contract Entry Role

  • Allows user to view the State authority's contract details and attached contract documents in the Contract Submission System. Guest users can not create or edit records.

State Authority Guest Role

  • Allows user to view the State authority's contract details and attached contract documents in the Contract Submission System. Guest users can not create or edit records.

Creating CSS Users

It is the responsibility of the State authority’s Online Services authorizer(s) to create CSS users for the State authority.

To Create New Users:

  1. From the “User Management” page, click the link in the “Add Government User” box
  2. Complete all asterisked fields, ensure that each email address is correct for the user to receive emails with instructions for completing enrollment
  3. Click “Save and Assign Roles”
  4. Click checkbox to assign roles (Roles selected will be highlighted)
  5. Add roles; each user must be assigned at least one role to access CSS

Note: The new user will receive two emails from Enrollment (enrmail) with instructions for completing the enrollment process. The user account will not be activated until the new user logs in and creates a password.

It is the responsibility of the State authority’s Online Services authorizer(s) to create additional authorizers for the State authority.

To Create An Authorizer:

  1. From the “User Management” page, click link in the “Add User” box
  2. Complete all asterisked fields, click “Save and Assign Roles”
  3. Select “Government Authorizer” under Enrollment
  4. Click checkbox to assign roles (Roles selected will be highlighted)

Managing CSS Users

It is the responsibility of the State authority’s Online Services authorizer(s) to manage CSS users for the State authority. The following features support authorizers in this activity.

To Edit User Roles:

Search for a specific user

  1. From the “User Management” page, click “View Users”

Modify user information

  1. From the “User Management” page, click the link next to the specific user record to modify
  2. Click “User Info” to edit personal information
  3. Click “Permissions” to edit roles

Add or Remove User Roles

  1. Locate the user from the user list from the “User Management” page
  2. Click “Permissions” to access the user’s information
  3. To add a role, select desired application and click the checkbox next to the role to be added (the role will then become highlighted)
  4. To remove a role, uncheck the box next to the role to be removed (the role will no longer be highlighted)

Reset User Password

  1. From the “User Management” page, click the “User Information” link next to the specific user record
  2. At the bottom of the page, click “Reset Password” - the user whose password is reset will receive an email with instructions to create a new password

Lock a User Account

  1. From the “User Management” page, locate the user from the enrolled user list
  2. Click “User Information” next to person’s name
  3. Click “Lock User” from the list

Reset a Locked User Account

  1. From the “User Management” page, locate the user from the enrolled user list
  2. Click “User Information” next to person’s name
  3. Click “Unlock User”
Contract Submission System